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Intercompany Data Sharing Agreement

Intercompany Data Sharing Agreement Template for Ireland

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Key Requirements PROMPT example:

Intercompany Data Sharing Agreement

"I need an Intercompany Data Sharing Agreement for my pharmaceutical group with headquarters in Ireland and subsidiaries in France and Germany, focusing on sharing clinical trial data and employee information, to be implemented by March 2025."

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Document background
This Intercompany Data Sharing Agreement is essential for organizations with multiple entities operating within a corporate group structure where regular sharing of personal and non-personal data is required. The agreement, governed by Irish law and compliant with EU regulations, is particularly relevant for multinational organizations with Irish-based operations or those using Ireland as their EU base. It addresses key requirements under GDPR and the Irish Data Protection Act 2018, including data controller/processor relationships, transfer mechanisms, security measures, and data subject rights. The document is crucial for establishing clear protocols for data sharing while maintaining regulatory compliance and protecting individual privacy rights. It includes specific provisions for international data transfers, breach notification procedures, and ongoing compliance monitoring, making it suitable for both domestic Irish operations and international group structures.
Suggested Sections

1. Parties: Identification of the group companies involved in the data sharing arrangement, including their registered addresses and company numbers

2. Background: Context of the agreement, relationship between the parties, and purpose of the data sharing arrangement

3. Definitions: Definitions of key terms used throughout the agreement, including GDPR-specific terminology

4. Scope and Purpose: Detailed description of the data sharing activities covered and their legitimate business purposes

5. Roles and Responsibilities: Clear designation of roles (controller/processor/joint controller) and associated responsibilities under GDPR

6. Legal Basis for Processing: Specification of the legal grounds for data processing and sharing under GDPR Article 6

7. Data Protection Principles: Commitment to comply with GDPR principles and specific measures to ensure compliance

8. Security Measures: Technical and organizational measures required to protect shared data

9. Data Subject Rights: Procedures for handling data subject requests and ensuring rights can be exercised

10. Breach Notification: Procedures for reporting and handling personal data breaches

11. Confidentiality: Obligations regarding confidentiality of shared data

12. Term and Termination: Duration of the agreement and circumstances for termination

13. Governing Law and Jurisdiction: Specification of Irish law as governing law and jurisdiction for disputes

Optional Sections

1. International Transfers: Required when data will be transferred outside the EEA, including appropriate safeguards and SCCs

2. Special Categories of Data: Required when sharing sensitive personal data, specifying additional safeguards

3. Sub-processing: Include when parties may need to engage sub-processors for data processing activities

4. Audit Rights: Detailed audit provisions when regular compliance verification is required

5. Insurance Requirements: Specific insurance obligations for high-risk data sharing activities

6. Joint Controller Arrangements: Required when parties act as joint controllers, detailing shared responsibilities

7. Industry-Specific Requirements: Additional provisions for regulated industries (e.g., financial services, healthcare)

8. Data Protection Impact Assessment: Required when processing is likely to result in high risk to individuals

Suggested Schedules

1. Schedule 1 - Categories of Data: Detailed list of personal data categories being shared

2. Schedule 2 - Purposes of Processing: Comprehensive list of specific purposes for which data is shared

3. Schedule 3 - Technical and Organizational Measures: Detailed security measures and controls implemented

4. Schedule 4 - Transfer Mechanisms: Details of transfer mechanisms and safeguards for international transfers

5. Schedule 5 - Contact Points: Key contacts for operational matters, data protection queries, and breach reporting

6. Appendix A - Data Processing Details: Detailed information about processing activities as required by GDPR Article 30

7. Appendix B - Standard Contractual Clauses: SCCs for international transfers if applicable

8. Appendix C - Security Breach Response Plan: Detailed procedures for handling and reporting data breaches

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions








































Clauses






























Relevant Industries

Financial Services

Technology

Healthcare

Pharmaceuticals

Professional Services

Manufacturing

Retail

Telecommunications

Insurance

Energy

Media and Entertainment

Transportation and Logistics

Education

Real Estate

Relevant Teams

Legal

Compliance

Information Security

IT

Data Protection

Risk Management

Corporate Governance

Privacy

Information Management

Operations

Data Governance

Technology

Relevant Roles

Data Protection Officer

Chief Privacy Officer

Legal Counsel

Compliance Manager

Information Security Manager

IT Director

Chief Information Officer

Chief Technology Officer

Risk Manager

Operations Director

Group Company Secretary

Corporate Governance Manager

Chief Legal Officer

Privacy Manager

Data Governance Manager

Information Management Director

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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