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Intra Group Data Sharing Agreement Template for Ireland

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Key Requirements PROMPT example:

Intra Group Data Sharing Agreement

"Need an Intra Group Data Sharing Agreement under Irish law for our multinational technology group, covering data transfers between our Dublin headquarters and subsidiaries in France and Germany, to be implemented by March 2025."

Document background
The Intra Group Data Sharing Agreement is essential for organizations operating multiple entities within a corporate group structure in or from Ireland. This document becomes necessary when group companies need to share personal data as part of their regular operations while maintaining compliance with GDPR and Irish data protection laws. It establishes the framework for lawful data transfers within the group, clearly defining roles (controllers/processors), responsibilities, and compliance obligations. The agreement is particularly important given Ireland's position as a European hub for multinational companies and its robust data protection regime. It should be implemented when group entities commence sharing personal data or when existing sharing arrangements need to be formalized to demonstrate compliance with current regulatory requirements.
Suggested Sections

1. Parties: Identification of the group entities participating in the data sharing arrangement, including their registered addresses and company numbers

2. Background: Context of the agreement, relationship between the parties, and purpose of the data sharing arrangement

3. Definitions: Definitions of key terms used throughout the agreement, including technical terms and those defined by GDPR

4. Scope and Purpose: Detailed description of the data sharing activities covered by the agreement and their legitimate purposes

5. Roles and Responsibilities: Clear designation of roles (controller, processor, joint controller) for each party and their respective responsibilities

6. Data Protection Principles: Commitment to and implementation of GDPR principles including lawfulness, fairness, transparency, purpose limitation, data minimization, accuracy, storage limitation, and integrity

7. Legal Basis for Processing: Specification of the legal bases relied upon for the data sharing activities

8. Security Measures: Technical and organizational measures required to ensure appropriate security of shared data

9. Data Subject Rights: Procedures for handling data subject requests and ensuring data subject rights are respected

10. Breach Notification: Procedures for identifying, reporting, and managing personal data breaches

11. Confidentiality: Obligations regarding confidentiality of shared data and business information

12. Liability and Indemnities: Allocation of liability between parties and indemnification provisions

13. Term and Termination: Duration of the agreement and circumstances under which it can be terminated

14. Consequences of Termination: Obligations and procedures following termination, including data return or deletion

15. Governing Law and Jurisdiction: Specification of Irish law as governing law and jurisdiction for disputes

Optional Sections

1. International Transfers: Required if data will be transferred outside the EEA, including appropriate transfer mechanisms

2. Audit Rights: Detailed audit provisions when regular compliance monitoring is required

3. Sub-processing: Include when parties may need to engage sub-processors for data processing activities

4. Joint Controller Arrangements: Required when parties act as joint controllers for any processing activities

5. Data Protection Impact Assessments: Include when high-risk processing activities are contemplated

6. Insurance Requirements: Specific insurance obligations when required by group policy or risk profile

7. Cost Allocation: Include when there are significant costs associated with the data sharing that need to be allocated between parties

Suggested Schedules

1. Schedule 1 - Categories of Personal Data: Detailed list of personal data categories being shared under the agreement

2. Schedule 2 - Purposes of Processing: Comprehensive description of all processing purposes and activities

3. Schedule 3 - Technical and Organizational Measures: Detailed security measures and controls implemented by all parties

4. Schedule 4 - Transfer Mechanisms: Details of transfer mechanisms used for any international transfers

5. Schedule 5 - Contact Points: List of key contacts for operational, legal, and data protection matters

6. Schedule 6 - Sub-processors: List of approved sub-processors and their processing activities

7. Appendix A - Data Processing Details: Detailed information about specific processing activities, including duration, nature, and purpose

8. Appendix B - Security Breach Response Plan: Detailed procedures for responding to and managing data breaches

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















































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Relevant Industries

Financial Services

Technology

Healthcare

Manufacturing

Retail

Professional Services

Insurance

Telecommunications

Pharmaceuticals

Energy

Transportation and Logistics

Media and Entertainment

Real Estate

Consumer Goods

Education

Relevant Teams

Legal

Compliance

Information Security

IT

Data Protection

Risk Management

Operations

Corporate Governance

Privacy

Information Management

Technical Operations

Executive Leadership

Corporate Secretariat

Regulatory Affairs

Relevant Roles

Data Protection Officer

Chief Privacy Officer

Legal Counsel

Compliance Manager

Information Security Manager

IT Director

Chief Information Officer

Risk Manager

Operations Director

Group Company Secretary

Privacy Manager

Chief Legal Officer

Data Governance Manager

Head of Compliance

Chief Technology Officer

Head of Information Security

Group CEO

Privacy Analyst

Data Protection Specialist

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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