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Intra Group Data Sharing Agreement
"Need an Intra Group Data Sharing Agreement under Irish law for our multinational technology group, covering data transfers between our Dublin headquarters and subsidiaries in France and Germany, to be implemented by March 2025."
1. Parties: Identification of the group entities participating in the data sharing arrangement, including their registered addresses and company numbers
2. Background: Context of the agreement, relationship between the parties, and purpose of the data sharing arrangement
3. Definitions: Definitions of key terms used throughout the agreement, including technical terms and those defined by GDPR
4. Scope and Purpose: Detailed description of the data sharing activities covered by the agreement and their legitimate purposes
5. Roles and Responsibilities: Clear designation of roles (controller, processor, joint controller) for each party and their respective responsibilities
6. Data Protection Principles: Commitment to and implementation of GDPR principles including lawfulness, fairness, transparency, purpose limitation, data minimization, accuracy, storage limitation, and integrity
7. Legal Basis for Processing: Specification of the legal bases relied upon for the data sharing activities
8. Security Measures: Technical and organizational measures required to ensure appropriate security of shared data
9. Data Subject Rights: Procedures for handling data subject requests and ensuring data subject rights are respected
10. Breach Notification: Procedures for identifying, reporting, and managing personal data breaches
11. Confidentiality: Obligations regarding confidentiality of shared data and business information
12. Liability and Indemnities: Allocation of liability between parties and indemnification provisions
13. Term and Termination: Duration of the agreement and circumstances under which it can be terminated
14. Consequences of Termination: Obligations and procedures following termination, including data return or deletion
15. Governing Law and Jurisdiction: Specification of Irish law as governing law and jurisdiction for disputes
1. International Transfers: Required if data will be transferred outside the EEA, including appropriate transfer mechanisms
2. Audit Rights: Detailed audit provisions when regular compliance monitoring is required
3. Sub-processing: Include when parties may need to engage sub-processors for data processing activities
4. Joint Controller Arrangements: Required when parties act as joint controllers for any processing activities
5. Data Protection Impact Assessments: Include when high-risk processing activities are contemplated
6. Insurance Requirements: Specific insurance obligations when required by group policy or risk profile
7. Cost Allocation: Include when there are significant costs associated with the data sharing that need to be allocated between parties
1. Schedule 1 - Categories of Personal Data: Detailed list of personal data categories being shared under the agreement
2. Schedule 2 - Purposes of Processing: Comprehensive description of all processing purposes and activities
3. Schedule 3 - Technical and Organizational Measures: Detailed security measures and controls implemented by all parties
4. Schedule 4 - Transfer Mechanisms: Details of transfer mechanisms used for any international transfers
5. Schedule 5 - Contact Points: List of key contacts for operational, legal, and data protection matters
6. Schedule 6 - Sub-processors: List of approved sub-processors and their processing activities
7. Appendix A - Data Processing Details: Detailed information about specific processing activities, including duration, nature, and purpose
8. Appendix B - Security Breach Response Plan: Detailed procedures for responding to and managing data breaches
Authors
Financial Services
Technology
Healthcare
Manufacturing
Retail
Professional Services
Insurance
Telecommunications
Pharmaceuticals
Energy
Transportation and Logistics
Media and Entertainment
Real Estate
Consumer Goods
Education
Legal
Compliance
Information Security
IT
Data Protection
Risk Management
Operations
Corporate Governance
Privacy
Information Management
Technical Operations
Executive Leadership
Corporate Secretariat
Regulatory Affairs
Data Protection Officer
Chief Privacy Officer
Legal Counsel
Compliance Manager
Information Security Manager
IT Director
Chief Information Officer
Risk Manager
Operations Director
Group Company Secretary
Privacy Manager
Chief Legal Officer
Data Governance Manager
Head of Compliance
Chief Technology Officer
Head of Information Security
Group CEO
Privacy Analyst
Data Protection Specialist
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