The Tour Consent Form is a critical document used in the Irish tourism industry to establish a clear legal framework between tour operators and participants. It is designed to comply with Irish tourism regulations, the Package Holidays and Travel Trade Act 1995, and relevant EU directives. This document should be used before any organized tour or activity to collect participant information, obtain informed consent, document risk acknowledgment, and establish liability parameters. The form includes vital sections covering personal details, medical information, emergency contacts, and data protection notices, serving as both a risk management tool and a legal record of participant consent. It's particularly important for adventure activities, educational tours, and any organized group travel within Ireland's jurisdiction.
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1. Participant Information: Full details of the participant including name, contact information, and emergency contact details
2. Tour Details: Description of the tour/activity, including dates, locations, and basic itinerary
3. Health & Safety Declaration: Participant's confirmation of fitness to participate and disclosure of relevant medical conditions
4. Risk Acknowledgment: Clear outline of potential risks associated with the tour/activity and participant's acknowledgment of these risks
5. Consent Declaration: Explicit consent to participate and follow safety instructions, including photo/video consent
6. Emergency Medical Authorization: Authorization for emergency medical treatment if required
7. Data Protection Notice: GDPR-compliant explanation of how personal data will be collected, used, and protected
8. Liability Waiver: Terms regarding liability limitations and waivers, clearly outlined within Irish law parameters
1. Parental/Guardian Consent: Required when participant is under 18 or lacks capacity to consent
2. Special Equipment Declaration: Used for tours requiring specific equipment or gear
3. Fitness Level Certification: Required for physically demanding tours or activities
4. Dietary Requirements: Necessary when food is provided as part of the tour
5. Insurance Declaration: Used when participants need to confirm their own travel insurance coverage
6. COVID-19 Health Declaration: Required during pandemic conditions or specific health concerns
1. Schedule A - Detailed Itinerary: Comprehensive tour schedule including timings, locations, and activities
2. Schedule B - Safety Protocols: Detailed safety procedures and emergency protocols specific to the tour
3. Schedule C - Equipment List: List of required and recommended equipment/clothing for the tour
4. Schedule D - Medical Information Form: Detailed medical information form for participant completion
5. Appendix 1 - Emergency Procedures: Detailed emergency procedures and contact information
6. Appendix 2 - Insurance Coverage Details: Overview of insurance coverage provided by the tour operator
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