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Affidavit For Loss Of Certificate

Affidavit For Loss Of Certificate Template for India

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Key Requirements PROMPT example:

Affidavit For Loss Of Certificate

"I need an Affidavit for Loss of Certificate for my B.Tech degree certificate issued by Mumbai University, which was lost during house moving in January 2025; this is urgent as I need to submit the duplicate for a job application in Bangalore."

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Document background
An Affidavit For Loss Of Certificate is a crucial legal document required in India when an individual needs to formally declare the loss of an original certificate and seek a duplicate copy. This document is essential across various contexts, including educational qualifications, property documents, share certificates, or other important credentials. The affidavit must comply with the Indian Oaths Act, 1969, and typically requires execution on appropriate stamp paper, followed by notarization or attestation by a designated authority. It serves multiple purposes: it provides legal protection to the issuing authority, creates a formal record of the loss, and establishes the basis for issuing a duplicate certificate. The document includes specific details about the lost certificate, circumstances of its loss, and a declaration that if found, the original will be surrendered to the relevant authority.
Suggested Sections

1. Title and Jurisdiction: Specifies that this is an affidavit and the legal jurisdiction under which it is being made

2. Deponent Details: Full name, age, occupation, and complete residential address of the person making the affidavit

3. Certificate Details: Complete details of the lost certificate including certificate number, issuing authority, date of issue, and purpose

4. Circumstances of Loss: Detailed explanation of when and how the certificate was lost or destroyed

5. Police Complaint Details: Information about the FIR or police complaint filed regarding the loss

6. Search Efforts: Description of efforts made to locate the lost certificate

7. Non-Recovery Declaration: Statement that the certificate has not been found and is not being misused

8. Undertaking: Promise to return the duplicate certificate if the original is found

9. Verification Clause: Declaration that the contents of the affidavit are true and correct

10. Deponent's Signature: Space for the deponent's signature and date

Optional Sections

1. Previous Applications: Section declaring whether any previous applications for duplicate certificates have been made - required if institutional policies demand this disclosure

2. Advertisement Details: Information about public notices/advertisements placed regarding the loss - required when dealing with financial or property certificates

3. Indemnity Clause: Clause indemnifying the issuing authority against misuse - typically included for high-value certificates like shares or property documents

4. Witness Details: Information about witnesses - required in some jurisdictions or for certain types of certificates

5. Purpose of Duplicate: Explanation of why the duplicate certificate is needed - required by some institutions

Suggested Schedules

1. Schedule A - Identity Proof: Copies of valid government ID proof of the deponent

2. Schedule B - Police Complaint: Copy of FIR or police complaint regarding the loss

3. Schedule C - Original Supporting Documents: Copies of any correspondence with the issuing authority or other relevant documentation

4. Schedule D - Public Notice: Copies of newspaper advertisements if published

5. Schedule E - Application Forms: Copies of applications made to authorities for duplicate certificate

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Relevant Industries

Education

Banking & Financial Services

Government & Public Sector

Legal Services

Corporate Services

Healthcare

Insurance

Real Estate

Transportation

Manufacturing

Professional Services

Relevant Teams

Legal

Human Resources

Administration

Compliance

Corporate Affairs

Document Control

Records Management

Academic Affairs

Student Services

Regulatory Affairs

Relevant Roles

Legal Counsel

Company Secretary

HR Manager

Administrative Officer

Compliance Officer

Document Controller

Records Manager

Legal Administrator

Corporate Affairs Manager

Regulatory Affairs Specialist

Office Manager

Executive Assistant

Student Affairs Coordinator

Academic Registrar

Certificate Officer

Industries






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Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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