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Commercial Invoice Export Document

Commercial Invoice Export Document Template for India

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Key Requirements PROMPT example:

Commercial Invoice Export Document

"I need a Commercial Invoice Export Document for shipping pharmaceutical products from Mumbai to Germany in March 2025, which must include quality certification clauses and temperature control requirements during transit."

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Document background
The Commercial Invoice Export Document is a fundamental requirement for all export transactions from India, governed by the Foreign Trade Policy 2023-2028 and related legislation. This document serves multiple purposes: it acts as a bill of sale between the exporter and importer, provides necessary information for customs clearance, supports letter of credit requirements, and serves as evidence for GST zero-rating of exports. The document must include specific declarations required by Indian customs authorities, details about the goods being exported, and complete transaction information. It's essential for maintaining compliance with both Indian export regulations and international trade requirements, while also facilitating smooth customs clearance and payment processes. The format and content must align with Indian legal requirements while meeting international trade standards and importing country regulations.
Suggested Sections

1. Invoice Header: Company details, invoice number, date, and export reference numbers

2. Buyer and Seller Information: Complete details of exporter and importer including registration numbers, addresses, and tax IDs

3. Shipment Details: Port of loading/discharge, vessel details, shipping marks, and delivery terms

4. Product Description: Detailed description of goods, HS codes, quantity, unit price, and total value

5. Payment Terms: Payment method, currency, bank details, and payment conditions

6. Export Declaration: Statement declaring compliance with export regulations and accuracy of information

7. Value Declaration: Total invoice value, currency conversion if applicable

8. Country of Origin: Declaration of origin of goods and related certifications

9. Authorized Signatory: Signature block with company stamp and authorized representative details

Optional Sections

1. Letter of Credit Details: Required when payment is through LC - includes LC number, issuing bank, and specific LC conditions

2. Special Handling Instructions: Include when goods require specific storage, transport, or handling conditions

3. Export Incentive Declaration: Required when claiming export incentives under Indian FTP schemes

4. Quality Certification: Include when required by importing country or industry regulations

5. GST Declaration: Specific GST-related declarations for zero-rated supplies

6. End-Use Certificate: Required for certain controlled or dual-use goods

7. Free Trade Agreement Declaration: Include when claiming preferential duty treatment under FTAs

Suggested Schedules

1. Packing List: Detailed list of items, packages, weights, and dimensions

2. Product Specifications: Technical details and specifications of products being exported

3. Quality Inspection Report: Pre-shipment inspection details and quality parameters

4. Export Licenses: Copies of relevant export licenses and permits

5. Certificate of Origin: Official document certifying the origin of goods

6. Bank Details Appendix: Complete banking information for international payment processing

7. Shipping Marks Details: Detailed information about packaging marks and numbers

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses




















Relevant Industries

Manufacturing

Trading

Agriculture and Food Processing

Textiles and Garments

Pharmaceuticals

Chemicals

Electronics

Automotive

Engineering Goods

Handicrafts

Jewelry and Precious Stones

Software and IT Services

Raw Materials

Relevant Teams

Export Operations

International Sales

Shipping & Logistics

Finance & Accounts

Legal & Compliance

Documentation

Supply Chain

Commercial Operations

Quality Control

Relevant Roles

Export Manager

Customs Compliance Officer

International Trade Specialist

Finance Manager

Shipping Coordinator

Documentation Executive

Supply Chain Manager

Commercial Manager

Accounts Executive

Legal Compliance Officer

Trade Documentation Specialist

Logistics Manager

Sales Manager - Exports

Business Development Manager - International

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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