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Employment And Salary Certificate

Employment And Salary Certificate Template for Malaysia

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Key Requirements PROMPT example:

Employment And Salary Certificate

"I need an Employment and Salary Certificate for my senior software engineer who is applying for a work visa to Singapore, starting March 2025. The certificate should include their current salary of RM 15,000 per month and detail their technical role and project responsibilities."

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Document background
The Employment and Salary Certificate is a crucial document in the Malaysian employment landscape, required for various official and personal purposes. It serves as a formal verification tool that bridges the gap between employers and third parties who need to confirm an individual's employment status and financial capacity. This document is governed by Malaysian employment law, particularly the Employment Act 1955, and must include specific information about the employment relationship, salary details, and statutory contributions. Common uses include bank loan applications, visa processing, rental agreements, and educational purposes. The certificate typically requires authorization from senior management or HR personnel and must be issued on official company letterhead with proper authentication to ensure its validity.
Suggested Sections

1. Company Letterhead and Details: Official company letterhead containing registered company name, registration number, address, and contact information

2. Reference Number: Unique identifier for the certificate for tracking and verification purposes

3. Date: Date of certificate issuance

4. Employee Information: Full name, identification number, and position of the employee

5. Employment Status Confirmation: Confirmation of current employment status, including start date and nature of employment (permanent/contract)

6. Salary Information: Current basic salary, fixed allowances, and other regular compensation components

7. Statutory Contributions: Confirmation of EPF, SOCSO, and EIS contributions

8. Authentication: Authorized signatory details, company stamp, and contact information for verification

Optional Sections

1. Purpose Declaration: Specific statement of the certificate's intended use (e.g., visa application, bank loan application)

2. Previous Salary History: Include when specifically requested, showing salary progression over a defined period

3. Performance Statement: Brief statement about employee's performance, if requested for specific purposes

4. Project Assignment: Details of current project or assignment, relevant for project-based employees

5. Benefits Statement: Detailed breakdown of additional benefits, when relevant for specific applications

Suggested Schedules

1. Salary Breakdown Schedule: Detailed breakdown of salary components including basic salary, allowances, and deductions

2. Attendance Record: Summary of attendance record for the specified period, if required

3. Benefits Schedule: Detailed list of benefits and entitlements, if relevant to the certificate's purpose

4. Historical Salary Schedule: Table showing salary history and increments over time, when required

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

























Clauses















Relevant Industries

Banking & Financial Services

Manufacturing

Technology

Healthcare

Education

Construction

Retail

Hospitality

Professional Services

Public Sector

Telecommunications

Energy & Utilities

Transportation & Logistics

Real Estate

Agriculture

Relevant Teams

Human Resources

Finance

Payroll

Legal

Administration

Corporate Secretariat

Compensation and Benefits

Employee Relations

Operations

Relevant Roles

Human Resources Director

HR Manager

Payroll Manager

Finance Director

Chief Financial Officer

HR Executive

Payroll Executive

HR Administrator

Finance Manager

Company Secretary

Legal Counsel

Compensation and Benefits Manager

HR Operations Manager

Finance Controller

Administrative Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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