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Intent To Relocate Letter Template for Malaysia

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Key Requirements PROMPT example:

Intent To Relocate Letter

"I need an Intent to Relocate Letter for an employee moving from our Kuala Lumpur office to our Penang branch, with the relocation scheduled for March 2025, including a promotion to Senior Manager position and a 15% salary increase."

Document background
The Intent To Relocate Letter is a crucial document in Malaysian employment practice used when an organization needs to formally communicate and document the terms of an employee's workplace relocation. This document is essential under Malaysian employment law, particularly in compliance with the Employment Act 1955 and related regulations. The letter typically comes into play when a company is expanding, restructuring, or requiring employee mobility for business needs. It includes comprehensive details about the relocation package, timeline, support services, and any changes to employment terms. The Intent To Relocate Letter serves as both a formal notification and a binding document that protects both employer and employee interests by clearly outlining all aspects of the relocation arrangement, including any financial support, housing assistance, and other relevant benefits.
Suggested Sections

1. Letter Header: Company letterhead, date, and recipient's details

2. Opening Statement: Clear statement of the purpose of the letter and reference to any prior discussions

3. Current Position Details: Employee's current role, location, and department

4. New Position Details: New role (if applicable), new location, and department

5. Relocation Timeline: Expected dates for the move and reporting to the new location

6. Relocation Benefits: Overview of the relocation package and support provided

7. Compensation Changes: Any adjustments to salary or benefits due to relocation

8. Acknowledgment and Acceptance: Space for both parties to sign and date the letter

Optional Sections

1. International Considerations: Required for international relocations, including visa requirements and international benefits

2. Family Support Provisions: Include when the employee's family is also relocating, covering school search assistance, spouse employment support, etc.

3. Temporary Housing: Include when the company provides temporary accommodation during the transition

4. Return Conditions: Include when there's a possibility of returning to the original location after a specific period

5. Clawback Provisions: Include when the company wants to recover relocation costs if the employee leaves within a specified period

6. Tax Implications: Include for international relocations or when significant tax implications need to be addressed

Suggested Schedules

1. Schedule A - Relocation Benefits Breakdown: Detailed list of all relocation benefits, allowances, and their monetary values

2. Schedule B - Moving Expense Guidelines: Specific guidelines on what moving expenses are covered and how to claim them

3. Schedule C - New Location Information: Information packet about the new location, including housing market, schools, and local amenities

4. Schedule D - Required Documentation Checklist: List of all documents needed for the relocation process

5. Appendix 1 - Contact Information: List of key contacts for relocation support, HR representatives, and relocation service providers

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Relevant Industries

Manufacturing

Technology

Financial Services

Professional Services

Oil and Gas

Construction

Healthcare

Education

Retail

Telecommunications

Mining

Agriculture

Logistics

Hospitality

Relevant Teams

Human Resources

Legal

Finance

Operations

Global Mobility

Compensation and Benefits

Talent Management

Administrative Services

Facilities Management

Employee Relations

Relevant Roles

Human Resources Director

HR Manager

Mobility Specialist

Relocation Coordinator

Compensation and Benefits Manager

Legal Counsel

Finance Manager

Operations Director

Department Head

Senior Manager

Regional Manager

Country Manager

Project Manager

Business Unit Head

Chief Executive Officer

Chief Operating Officer

Managing Director

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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