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Intention To Resign Letter Template for Malaysia

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Key Requirements PROMPT example:

Intention To Resign Letter

"I need an Intention to Resign Letter for my position as Senior Software Engineer at a technology company in Kuala Lumpur, with a one-month notice period starting January 15, 2025, including sections about project handover responsibilities and maintaining confidentiality of ongoing projects."

Document background
The Intention To Resign Letter is a crucial document in Malaysian employment relations, required whenever an employee decides to voluntarily terminate their employment. This document must comply with Malaysian employment law, particularly the Employment Act 1955, which stipulates specific notice period requirements based on length of service. The letter serves multiple purposes: it formally initiates the resignation process, documents the intended last working day, and helps maintain professional relationships. While the format can vary, an Intention To Resign Letter must include certain essential elements to be legally valid in Malaysia, such as a clear statement of resignation, notice period, and last working day. The document is typically submitted to both the immediate supervisor and HR department, triggering various internal processes including exit interviews, handover planning, and final settlement calculations.
Suggested Sections

1. Date and Address Block: Current date and full contact details of both the employee and employer, including company name and address

2. Salutation: Appropriate greeting to immediate supervisor or HR manager

3. Subject Line: Clear indication that this is a resignation letter

4. Resignation Statement: Clear and formal statement of intention to resign from current position

5. Notice Period: Specific last working day and notice period in compliance with Malaysian employment law and contract terms

6. Gratitude and Professional Tone: Expression of appreciation for opportunities during employment

7. Signature Block: Full name, current position, employee ID (if applicable), and signature

Optional Sections

1. Reason for Resignation: Brief, professional explanation of resignation reason - included when maintaining transparency or when required by company policy

2. Handover Commitment: Outline of willingness to assist in transition - included when managing significant responsibilities or projects

3. Request for Reference: Professional request for a reference letter - included when seeking future employment opportunities

4. Benefit Claims: Mention of any outstanding benefits, leave, or claims - included when there are pending entitlements

5. Non-Compete Acknowledgment: Reference to any post-employment obligations - included when bound by non-compete or confidentiality agreements

Suggested Schedules

1. Handover Document List: List of projects, responsibilities, and documents to be handed over - attached when managing complex roles

2. Outstanding Claims Form: Documentation of any pending claims or entitlements - attached when there are outstanding benefits

3. Exit Checklist: Company-specific exit requirements and procedures - attached when required by company policy

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















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Relevant Industries

Banking and Finance

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Telecommunications

Energy

Transportation

Real Estate

Media and Entertainment

Public Sector

Relevant Teams

Human Resources

Legal

Administration

Operations

Finance

Information Technology

Sales

Marketing

Research and Development

Customer Service

Production

Quality Assurance

Business Development

Executive Office

Corporate Communications

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

Project Manager

Software Engineer

Account Executive

Administrative Assistant

Sales Representative

Human Resources Officer

Financial Analyst

Marketing Coordinator

Operations Manager

Research Scientist

Customer Service Representative

Technical Support Specialist

Business Development Manager

Legal Counsel

Quality Assurance Analyst

Production Supervisor

Executive Assistant

Industries




Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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