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International Commercial Invoice

International Commercial Invoice Template for Malaysia

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Key Requirements PROMPT example:

International Commercial Invoice

"I need an International Commercial Invoice for exporting electronic components from our manufacturing facility in Penang to a buyer in Germany, with 30-day payment terms and delivery scheduled for March 2025, including all necessary Malaysian customs declarations and EU import requirements."

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Document background
The International Commercial Invoice is a fundamental document in international trade, essential for transactions involving Malaysian businesses engaged in import/export activities. It serves multiple purposes: as a payment demand, a customs declaration document, and a record for tax authorities. The document must comply with Malaysian legislation, including the Sales Tax Act 2018 and Customs Act 1967, while adhering to international trade practices. It contains crucial information such as buyer and seller details, product descriptions, pricing, delivery terms, and payment conditions. This document is particularly important for customs clearance, tax reporting, and banking procedures in international trade transactions. The invoice also serves as legal evidence of the sale and may be required for foreign exchange transactions under Malaysian financial regulations.
Suggested Sections

1. Invoice Header: Company details including name, address, registration number, and contact information of both seller and buyer

2. Invoice Details: Invoice number, date, payment terms, and reference numbers (including Purchase Order number if applicable)

3. Shipment Information: Delivery terms (Incoterms), shipping method, port of loading/discharge, and estimated delivery date

4. Item Details: Detailed list of goods including description, quantity, unit price, and total amount for each item

5. Tax Information: Applicable taxes, GST/Sales Tax registration numbers, and tax calculations as per Malaysian regulations

6. Payment Details: Bank account information, payment method, and currency details

7. Total Amount: Subtotal, tax amounts, shipping costs, and final total amount in both figures and words

8. Declaration: Statement of accuracy and compliance with Malaysian trade regulations

Optional Sections

1. Certificate of Origin Reference: Include when goods require origin certification for customs purposes

2. Export License Details: Required for controlled or restricted items under Strategic Trade Act 2010

3. Insurance Information: Include when shipping insurance is arranged by the seller

4. Special Handling Instructions: For goods requiring specific storage, transport, or handling conditions

5. Discount Information: When trade or volume discounts are applicable to the transaction

6. Commission Details: When involving agents or third-party commission structures

Suggested Schedules

1. Detailed Packing List: Itemized list of packed goods including weights, dimensions, and package counts

2. Product Specifications: Technical details and specifications of products when required

3. Quality Certificates: Copies or references to quality certifications required for specific products

4. Shipping Marks: Details of shipping marks and labels used on packages

5. Currency Conversion Sheet: When invoice involves multiple currencies or requires specific exchange rate calculations

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses

















Relevant Industries

Manufacturing

International Trade

Retail

Wholesale

Agriculture

Technology

Automotive

Electronics

Textiles

Food and Beverage

Pharmaceuticals

Chemical Industry

Consumer Goods

Industrial Equipment

Raw Materials

Relevant Teams

Finance

Accounting

International Sales

Export

Import

Shipping

Logistics

Customs Compliance

Supply Chain

Commercial Operations

Legal

Documentation

Tax

Relevant Roles

Export Manager

Import Coordinator

Finance Director

Accounts Receivable Specialist

Shipping Coordinator

Customs Compliance Officer

International Sales Manager

Trade Finance Manager

Supply Chain Manager

Logistics Coordinator

Tax Compliance Specialist

Commercial Operations Manager

Documentation Specialist

International Business Development Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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