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The Non-Commercial Invoice is a crucial document in Malaysian business practice, used when goods or services are transferred without commercial intent or monetary consideration. This document type is essential for various scenarios including sending samples, gifts, warranty replacements, inter-company transfers, and other non-sales transactions. It must comply with Malaysian regulations, particularly the Sales and Service Tax Act 2018 and related customs requirements. The document serves multiple purposes: it provides clear documentation for tax authorities, facilitates customs clearance for international shipments, and maintains accurate records for accounting purposes. While similar in format to a commercial invoice, it explicitly states the non-commercial nature of the transaction and includes declared values solely for customs or record-keeping purposes. Organizations must ensure these documents are properly prepared to avoid complications with tax authorities and customs officials.

1. Invoice Header: Contains the document title clearly marked as 'Non-Commercial Invoice', date of issue, and unique invoice number

2. Issuer Details: Full name, address, and contact information of the person or entity issuing the invoice

3. Recipient Details: Full name, address, and contact information of the person or entity receiving the invoice

4. Item Description: Detailed description of goods or services, including quantities and nominal or declared values

5. Value Declaration: Statement of total nominal value and explicit declaration of non-commercial nature

6. Purpose Statement: Clear statement explaining the non-commercial purpose of the transaction (e.g., gift, sample, warranty replacement)

7. Signature Block: Space for issuer's signature, name, and date