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The Engagement Letter For Company Secretarial Services is a crucial document used when appointing external company secretarial service providers in Nigeria. It is required when companies seek professional assistance in maintaining corporate compliance under the Companies and Allied Matters Act (CAMA) 2020 and other relevant Nigerian regulations. The document outlines the scope of secretarial services, including statutory filings, record-keeping, board support, and corporate governance assistance. It is particularly important for companies that need specialized expertise in Nigerian corporate compliance but don't maintain full-time in-house company secretaries. The letter establishes professional obligations, confidentiality requirements, service standards, and fee arrangements while ensuring alignment with Nigerian legal and regulatory frameworks.

1. Letterhead and Date: Professional letterhead including firm details, address, and date

2. Client Address and Reference: Full client company details and reference number

3. Salutation: Appropriate greeting to the authorized representative

4. Introduction: Opening paragraph confirming the appointment and identifying the parties

5. Scope of Services: Detailed list of company secretarial services to be provided, including statutory compliance, record keeping, and filing requirements

6. Service Standards: Commitment to quality and professional standards in service delivery

7. Team and Resources: Key personnel who will be responsible for providing the services

8. Fees and Payment Terms: Detailed fee structure, payment schedule, and billing arrangements

9. Duration and Termination: Term of engagement and conditions for termination

10. Confidentiality: Obligations regarding confidential information handling

11. Professional Indemnity: Professional liability and insurance coverage details

12. Signature Block: Space for both parties to sign and date the letter