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Cctv Privacy Notice Template for Netherlands

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Key Requirements PROMPT example:

Cctv Privacy Notice

"I need a CCTV Privacy Notice for our retail chain's Amsterdam stores, which will implement AI-enabled surveillance cameras from March 2025, including facial recognition for security purposes and customer flow analysis."

Document background
The CCTV Privacy Notice is a mandatory document required under Dutch privacy law and GDPR when organizations operate video surveillance systems. This notice must be provided to individuals whose personal data is captured through CCTV monitoring, ensuring transparency about the processing of their personal data. The document should be displayed prominently where CCTV is in operation and should be easily accessible to all data subjects. It becomes particularly important in the Netherlands, where specific national requirements under the UAVG (Dutch GDPR Implementation Act) must be met alongside EU-wide GDPR obligations. The notice must clearly explain the legitimate interests being pursued through surveillance, while respecting Dutch cultural and legal expectations regarding privacy and data protection.
Suggested Sections

1. Introduction: Overview of the organization operating the CCTV system and general purpose of the notice

2. Purpose of CCTV Monitoring: Clear explanation of why CCTV cameras are installed and the legitimate interests being pursued

3. Locations of Cameras: General description of where cameras are installed and areas under surveillance

4. Type of Equipment Used: Brief description of the surveillance system and type of data collected

5. Nature of Data Collected: Explanation that cameras capture video images constituting personal data

6. Legal Basis for Processing: Statement of the legal grounds under GDPR for operating CCTV surveillance

7. Data Retention Period: Information about how long footage is kept before being automatically deleted

8. Security & Access Controls: Description of measures to protect footage and who has access to it

9. Your Rights: Explanation of data subject rights under GDPR including access, erasure, and objection

10. Contact Information: Details of the data controller and DPO for privacy queries and rights exercises

Optional Sections

1. Workplace Monitoring: Required when CCTV is used in employee areas, explaining specific rules and protections for staff

2. Automated Decision Making: Required when CCTV is used with AI or analytics systems for automated decisions

3. International Transfers: Required when footage may be transferred outside the EEA

4. Special Category Data: Required when cameras may capture sensitive data like biometric information

5. Third Party Processing: Required when external security companies or other processors handle CCTV footage

6. Live Monitoring: Required when cameras are actively monitored rather than just recording

7. Audio Recording: Required when the CCTV system includes audio capture capabilities

Suggested Schedules

1. Camera Location Map: Detailed floor plans or maps showing exact locations of all CCTV cameras

2. Technical Specifications: Detailed information about the CCTV system, including camera types and capabilities

3. Data Protection Impact Assessment Summary: Summary of DPIA findings relevant to data subjects

4. Subject Access Request Form: Template form for individuals to request access to their CCTV footage

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses
























Relevant Industries

Retail

Healthcare

Education

Financial Services

Manufacturing

Hospitality

Transportation

Commercial Real Estate

Government

Security Services

Logistics

Entertainment Venues

Shopping Centers

Industrial Facilities

Professional Services

Relevant Teams

Legal

Compliance

Security Operations

Facilities Management

Risk Management

Human Resources

Information Technology

Data Protection

Corporate Security

Operations

Health & Safety

Relevant Roles

Data Protection Officer

Privacy Officer

Security Manager

Compliance Officer

Facility Manager

Operations Director

Risk Manager

Legal Counsel

Security Operations Supervisor

IT Security Manager

Health and Safety Manager

Human Resources Director

Building Manager

Corporate Security Director

Privacy Compliance Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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