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Cctv Privacy Notice

Cctv Privacy Notice Template for Malaysia

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Key Requirements PROMPT example:

Cctv Privacy Notice

"I need a CCTV Privacy Notice for my retail chain with 15 stores across Malaysia, covering both customer areas and staff-only zones, with special attention to our facial recognition capabilities that will be implemented in March 2025."

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Document background
The CCTV Privacy Notice is a mandatory document required under Malaysian data protection law for organizations operating video surveillance systems. This notice must be prominently displayed wherever CCTV cameras are in operation to inform individuals about data collection practices. The document serves as a crucial compliance tool under the Personal Data Protection Act 2010 (PDPA) and related Malaysian privacy regulations. It should clearly communicate the purpose of surveillance, data handling practices, retention periods, and individual rights regarding their recorded data. Organizations must ensure their CCTV Privacy Notice is easily accessible, understandable, and contains all necessary information required by Malaysian law while maintaining transparency about their surveillance practices.
Suggested Sections

1. Introduction: Statement about the organization operating the CCTV system and commitment to privacy

2. Purpose of CCTV Surveillance: Clear explanation of why CCTV cameras are installed and their intended uses

3. Locations of CCTV Cameras: General information about where cameras are installed and monitoring areas

4. Type of Information Collected: Description of data collected through CCTV (video, audio if applicable, time/date stamps)

5. Legal Basis: Legal grounds for CCTV monitoring under Malaysian law

6. Data Storage and Retention: Information about how footage is stored and for how long

7. Data Security: Measures taken to protect CCTV footage and prevent unauthorized access

8. Your Rights: Individual rights under PDPA regarding CCTV footage

9. Contact Information: Details of who to contact for queries or concerns about CCTV surveillance

Optional Sections

1. Employee Specific Provisions: Additional information when CCTV is used in workplace settings, including employee rights and workplace policies

2. Special Purpose Recording: Details about any special recording circumstances (e.g., audio recording, thermal imaging)

3. Third Party Access: Information about sharing footage with law enforcement or other third parties

4. International Transfer: Details about any transfer of CCTV footage outside Malaysia

5. Automated Decision Making: Information about any AI or automated systems used in CCTV monitoring

Suggested Schedules

1. Camera Location Map: Detailed map or floor plan showing exact locations of CCTV cameras

2. Request Forms: Standard forms for requesting access to or deletion of CCTV footage

3. Technical Specifications: Details about the CCTV system specifications and capabilities

4. Retention Schedule: Detailed schedule of retention periods for different types of footage

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses




















Relevant Industries

Retail

Banking and Financial Services

Healthcare

Educational Institutions

Manufacturing

Commercial Real Estate

Hospitality

Transportation

Shopping Centers

Industrial Facilities

Government Facilities

Residential Properties

Corporate Offices

Relevant Teams

Legal

Compliance

Security

Information Technology

Risk Management

Operations

Human Resources

Facilities Management

Privacy Office

Corporate Services

Relevant Roles

Privacy Officer

Data Protection Officer

Security Manager

Compliance Officer

Facility Manager

IT Security Manager

Risk Manager

Operations Manager

Legal Counsel

Human Resources Director

Building Manager

Security Director

Corporate Security Officer

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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