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Conference Speaker Agreement

Conference Speaker Agreement Template for Netherlands

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Key Requirements PROMPT example:

Conference Speaker Agreement

"I need a Conference Speaker Agreement for a tech industry keynote speaker who will present at our annual conference in Amsterdam on March 15, 2025, with standard terms for a 90-minute presentation and Q&A session."

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Document background
The Conference Speaker Agreement is essential for formalizing speaking arrangements at conferences, seminars, and professional events in the Netherlands. This document is designed to comply with Dutch civil law and relevant EU regulations, providing a comprehensive framework for engaging speakers at events. It's particularly important when booking professional speakers, industry experts, or thought leaders for conferences, ensuring clear terms regarding their presentation, compensation, intellectual property rights, and other obligations. The agreement protects both the event organizer and the speaker by clearly defining expectations, responsibilities, and contingencies, while addressing specific requirements under Dutch law such as service contract provisions and VAT considerations.
Suggested Sections

1. Parties: Identification of the conference organizer and the speaker, including full legal names and addresses

2. Background: Brief context about the conference and purpose of the agreement

3. Definitions: Key terms used throughout the agreement including 'Event', 'Services', 'Materials', etc.

4. Speaker Services: Detailed description of the speaking engagement, including topic, duration, and format

5. Date and Venue: Specific details about when and where the speaking engagement will take place

6. Fee and Payment Terms: Speaker's fee, payment schedule, and method of payment

7. Intellectual Property Rights: Ownership and usage rights of presentation materials and content

8. Recordings and Photography: Terms regarding recording, streaming, or photographing the presentation

9. Confidentiality: Obligations regarding confidential information shared between parties

10. Cancellation and Postponement: Terms and conditions for cancellation or rescheduling by either party

11. Force Majeure: Provisions for unforeseen circumstances preventing performance

12. Governing Law and Jurisdiction: Specification of Dutch law as governing law and jurisdiction for disputes

Optional Sections

1. Travel and Accommodation: Details about travel arrangements and accommodation if provided by the organizer

2. Marketing and Promotion: Terms regarding use of speaker's name, likeness, and bio in event promotion

3. Additional Activities: Terms for optional activities like meet-and-greets, workshops, or panel discussions

4. Insurance: Requirements for insurance coverage, if applicable

5. Non-Compete: Restrictions on speaking at competing events, if required

6. Digital Event Terms: Additional terms for virtual or hybrid events

7. Translation Services: Terms regarding translation or interpretation services if presentation is in non-Dutch language

8. Data Protection: Specific GDPR compliance terms if extensive personal data processing is involved

Suggested Schedules

1. Schedule 1 - Service Specification: Detailed outline of the presentation, including topic, duration, format, and technical requirements

2. Schedule 2 - Fee Schedule: Breakdown of fees, expenses, and payment terms

3. Schedule 3 - Event Details: Comprehensive information about the conference, including schedule, venue details, and technical specifications

4. Schedule 4 - Speaker Bio and Materials: Speaker's biography, photo, and any pre-approved marketing materials

5. Appendix A - Technical Requirements: List of technical requirements for the presentation

6. Appendix B - Marketing Guidelines: Guidelines for use of speaker's name and likeness in event promotion

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions































Clauses






























Relevant Industries

Technology

Healthcare

Financial Services

Education

Professional Services

Entertainment

Media

Telecommunications

Manufacturing

Non-profit

Government

Consulting

Research & Development

Pharmaceuticals

Real Estate

Relevant Teams

Legal

Events

Finance

Marketing

Operations

Procurement

Business Development

Public Relations

Content Management

Administrative

Relevant Roles

Event Manager

Conference Coordinator

Legal Counsel

Professional Speaker

Procurement Manager

Finance Director

Marketing Director

Program Director

Chief Executive Officer

Operations Manager

Contracts Administrator

Business Development Manager

Event Planning Specialist

Public Relations Manager

Content Director

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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