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The Employee Transfer Request Letter is a crucial document in Dutch business practice, used when an employee is being moved to a different position, department, or location within the same organization. This document needs to comply with Dutch employment law, particularly the relevant sections of the Dutch Civil Code (Burgerlijk Wetboek) regarding employment contract modifications. The letter serves multiple purposes: it formally documents the transfer request, outlines the proposed changes, specifies any modifications to employment terms, and establishes a clear timeline for the transfer process. It's particularly important in larger organizations where internal mobility is common and where formal documentation is required for HR processes and legal compliance. The document should be drafted with consideration for both the Works Council Act (if applicable) and any relevant collective labor agreements, ensuring all statutory requirements for employee transfers in the Netherlands are met.

1. Letter Header: Company letterhead, date, and recipient's details including name, current position, and department

2. Subject Line: Clear indication that this is a transfer request/notification

3. Current Position Details: Description of employee's current role, department, and location

4. Transfer Details: Specific information about the proposed new position, department, and location

5. Effective Date: The proposed date when the transfer would take effect

6. Reason for Transfer: Brief explanation of the business reason for the transfer request

7. Impact on Terms: Statement about whether the transfer affects other employment terms and conditions

8. Next Steps: Clear outline of the process forward and any actions required from the employee

9. Closing: Signature block with contact information for questions or concerns