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Job Refusal Letter From Employer Template for Netherlands

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Key Requirements PROMPT example:

Job Refusal Letter From Employer

"I need to generate a Job Refusal Letter From Employer in Dutch law context for a senior software developer position, where the candidate had three rounds of interviews but didn't meet our technical requirements; we want to provide brief feedback while minimizing legal risks."

Document background
The Job Refusal Letter From Employer is a crucial document in the Dutch recruitment process, used when an organization needs to formally communicate a negative hiring decision to a job applicant. This document must be carefully crafted to comply with Dutch employment legislation, including the Equal Treatment Act (AWGB), GDPR, and other relevant employment laws. The letter serves multiple purposes: it provides clear communication to the candidate, maintains professional relationships, protects the company legally, and documents the recruitment decision. Typically used after interviews or application reviews, it can range from a basic rejection to a more detailed communication including feedback or future opportunities. The document should be written in a way that maintains the candidate's dignity while protecting the organization from potential legal challenges under Dutch law.
Suggested Sections

1. Company Header: Company letterhead including company name, address, and contact information

2. Date and Recipient Details: Current date and candidate's contact information

3. Greeting: Professional salutation addressing the candidate by name

4. Position Reference: Clear reference to the position applied for and when the interview took place (if applicable)

5. Decision Statement: Clear and direct but polite statement of the rejection decision

6. Thank You: Expression of appreciation for the candidate's time and interest

7. Closing: Professional closing with sender's name, title, and signature

Optional Sections

1. Reason for Decision: Brief, constructive explanation for the decision, used when appropriate and when it can be stated professionally without legal risk

2. Future Opportunities: Statement about keeping candidate's details for future suitable positions, used when the candidate was strong but not right for this specific role

3. Feedback Offer: Offer to provide more detailed feedback, used when the company policy allows for this and when constructive feedback is available

4. Alternative Positions: Information about other current openings that might be suitable, used when there are relevant positions available

5. Request for Database Inclusion: Request for permission to keep candidate's details in talent database, used when company wants to build talent pool

Suggested Schedules

1. Interview Feedback Summary: Optional attachment providing detailed feedback from the interview process, only used when company policy allows and when specifically requested by candidate

2. Current Open Positions List: Optional attachment listing other relevant open positions in the company, used when alternative positions are being suggested

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions












Clauses










Relevant Industries

Technology

Healthcare

Financial Services

Manufacturing

Retail

Education

Professional Services

Construction

Hospitality

Government

Non-profit

Telecommunications

Energy

Transportation

Media and Entertainment

Relevant Teams

Human Resources

Recruitment

People Operations

Talent Acquisition

Personnel Management

HR Operations

HR Administration

Department Leadership

Legal

Compliance

Relevant Roles

HR Manager

Recruitment Manager

Hiring Manager

HR Director

Talent Acquisition Specialist

HR Business Partner

HR Coordinator

Recruitment Coordinator

Department Manager

Line Manager

HR Administrator

Senior HR Officer

Recruitment Consultant

HR Operations Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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