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The We Regret To Inform You Letter is a crucial document in the Dutch recruitment process, used when organizations need to formally communicate a negative hiring decision to job candidates. This document type must be carefully crafted to comply with Dutch employment law, including anti-discrimination legislation and GDPR requirements. It serves multiple purposes: delivering negative news professionally, maintaining the organization's reputation, ensuring legal compliance, and protecting both the employer and candidate's interests. The letter typically becomes necessary after completing the evaluation of job applications or following interviews, when a final hiring decision has been made in favor of another candidate. In the Netherlands, such communications must be handled with particular attention to privacy laws and data protection regulations, making this document an essential tool in professional recruitment practices.

1. Recipient Details: Full name and address of the candidate

2. Reference Information: Job reference number, position applied for, and date of application/interview

3. Acknowledgment: Thank the candidate for their time and interest in the position

4. Main Message: Clear but empathetic communication of the negative decision

5. Basic Reasoning: Brief, general explanation for the decision without going into specific details that could create legal exposure

6. Closing Statement: Professional closing with good wishes for future endeavors

7. Signature Block: Sender's details including name, title, and organization