The Proforma Invoice For Customs Clearance is a critical document in international trade operations through the Netherlands, serving as a formal declaration for customs authorities. It is required when goods need to clear customs for import or export, particularly when no commercial transaction has taken place or when a regular commercial invoice is not available. The document must comply with Dutch customs law, EU regulations, and international trade requirements. It includes detailed information about the goods, their value, origin, parties involved, and shipping details, enabling customs authorities to assess duties and taxes, verify compliance with trade regulations, and process customs clearance. This document is especially important given the Netherlands' role as a major European logistics hub and its strict adherence to EU customs procedures.
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1. Invoice Header: Contains document identification, including proforma invoice number, date, and 'PROFORMA INVOICE' clearly marked
2. Seller Details: Complete information about the exporter/seller including company name, address, tax/VAT number, EORI number, and contact information
3. Buyer Details: Complete information about the importer/buyer including company name, address, tax/VAT number, and contact information
4. Shipment Details: Information about the delivery including Incoterms, shipping method, port of departure, port of destination, and estimated delivery date
5. Goods Description: Detailed list of goods including item descriptions, HS codes, quantities, unit prices, and total values
6. Financial Information: Breakdown of costs including subtotal, shipping costs, insurance, other charges, and total value
7. Declaration: Statement confirming this is a proforma invoice for customs purposes only and not a demand for payment
1. Country of Origin Declaration: Required when preferential treatment is being claimed under trade agreements
2. Export License Details: Required for controlled or restricted goods requiring special permits
3. Banking Information: Include when required by specific customs authorities or when advance payment arrangements need to be documented
4. Special Instructions: Any specific handling requirements or customs clearance instructions
5. Insurance Details: Required when insurance is arranged separately or when specific insurance documentation is needed for customs
1. Detailed Packing List: Itemized list of packed items showing quantities, weights, and dimensions
2. Technical Specifications: Required for complex machinery or technical equipment to support customs classification
3. Certificates of Origin: When applicable, official documents certifying the origin of goods
4. Product Photos: Visual documentation of goods when required by customs authorities
5. Safety Data Sheets: Required for chemical products or hazardous materials
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