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Proforma Invoice For International Shipping Template for Netherlands

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Key Requirements PROMPT example:

Proforma Invoice For International Shipping

"I need a Proforma Invoice for International Shipping for exporting medical equipment from Amsterdam to Singapore, including special handling requirements for temperature-sensitive items and compliance with both EU and Singapore medical device regulations, planned for shipment in March 2025."

Document background
The Proforma Invoice For International Shipping is a crucial document in international trade transactions governed by Dutch law and EU regulations. It serves as a preliminary bill of sale before the actual commercial invoice is issued, typically used when buyers need to obtain import permits, arrange foreign exchange, or open letters of credit. The document includes comprehensive details about the goods, their value, shipping terms, and parties involved, while complying with Dutch customs requirements and EU trade regulations. It's particularly important for customs clearance purposes and helps prevent delays in international shipments by providing all necessary information upfront.
Suggested Sections

1. Company Information: Details of both the exporter/seller and importer/buyer, including full legal names, addresses, tax/VAT numbers, and registration numbers

2. Invoice Details: Proforma invoice number, date of issue, and validity period

3. Product Details: Detailed description of goods, including quantity, unit price, HS codes, country of origin, and total value

4. Payment Terms: Specified payment method, currency, bank details if applicable, and payment deadline

5. Shipping Information: Delivery terms (Incoterms 2020), shipping method, estimated shipping date, and delivery address

6. Total Calculations: Subtotal, applicable taxes, shipping costs, insurance (if any), and final total amount

Optional Sections

1. Special Handling Instructions: Required when goods need specific handling, temperature control, or have hazardous materials

2. Export License Information: Needed when shipping controlled or dual-use goods requiring special permits

3. Insurance Details: Include when specific insurance arrangements are part of the transaction

4. Certification Requirements: Required when goods need specific certificates (e.g., phytosanitary, origin certificates)

5. Additional Declarations: Used when specific customs or compliance declarations are required for the destination country

Suggested Schedules

1. Detailed Product Specifications: Technical specifications, dimensions, materials, and other detailed product information

2. Packing List: Detailed breakdown of package contents, weights, and dimensions

3. Required Certificates: Copies of relevant certificates (origin, quality, compliance) referenced in the main document

4. Banking Documents: Additional banking or letter of credit information if required for the transaction

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























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Relevant Industries

Manufacturing

International Trade

Retail

Wholesale

Agriculture

Technology

Automotive

Pharmaceuticals

Food and Beverage

Chemical Industry

Textile Industry

Electronics

Construction Materials

Medical Supplies

Consumer Goods

Relevant Teams

Logistics

Export Operations

Import Operations

Supply Chain

International Sales

Finance

Trade Compliance

Commercial Operations

Documentation

Procurement

Customer Service

Shipping

Relevant Roles

Export Manager

Import Coordinator

Logistics Manager

Shipping Coordinator

Trade Compliance Officer

Customs Broker

International Sales Manager

Supply Chain Manager

Finance Manager

Trade Documentation Specialist

Account Executive - International

Procurement Manager

Commercial Operations Manager

Global Trade Director

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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