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Employment Proof Certificate Template for New Zealand

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Key Requirements PROMPT example:

Employment Proof Certificate

"I need an Employment Proof Certificate for a senior software developer who has been with our tech company since January 2025, including current salary details and working hours, as this is required for their UK visa application."

Document background
The Employment Proof Certificate is a crucial document in New Zealand's employment documentation framework, designed to provide formal verification of employment status and details. This document is commonly required for various purposes including visa applications, mortgage or loan applications, rental agreements, and other situations where formal proof of employment is necessary. The certificate must comply with New Zealand's Employment Relations Act 2000 and Privacy Act 2020, ensuring that all information provided is accurate, authorized, and appropriately handled. The Employment Proof Certificate typically includes verified details about the employee's position, tenure, and employment status, and must be signed by an authorized representative of the employer. It serves as a legally recognized document that can be used both within New Zealand and internationally, particularly when dealing with immigration authorities, financial institutions, or other organizations requiring formal employment verification.
Suggested Sections

1. Certificate Header: Official letterhead, date, and reference number of the certificate

2. Employee Details: Full legal name, position title, and any relevant identification details of the employee

3. Employer Details: Company name, registration number, address, and authorized signatory information

4. Employment Verification: Confirmation of employment status, including start date and current employment status

5. Position Information: Current role, department, and brief description of responsibilities

6. Authentication: Signature block, company seal (if applicable), and contact information for verification

Optional Sections

1. Salary Information: Details of current salary and benefits, included when required for loan applications or visa purposes

2. Employment History: Overview of different positions held within the company, used when showing career progression

3. Performance Statement: Brief statement about employee performance or standing, included when requested for reference purposes

4. Working Hours: Confirmation of full-time/part-time status and typical working hours, included for visa applications or specific verifications

5. Purpose Statement: Specific mention of why the certificate was issued (e.g., visa application, mortgage application)

Suggested Schedules

1. Schedule A - Detailed Employment History: Comprehensive list of positions held, including dates, roles, and departments

2. Schedule B - Salary History: Detailed breakdown of salary progression (if required for specific purposes)

3. Appendix 1 - Supporting Documents: List of attached supporting documents such as payslips or contract references

4. Appendix 2 - Verification Contacts: Additional contact details for employment verification purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















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Relevant Industries

Banking and Financial Services

Technology

Healthcare

Manufacturing

Retail

Education

Professional Services

Construction

Hospitality

Government

Non-Profit

Transportation and Logistics

Agriculture

Mining and Resources

Media and Entertainment

Relevant Teams

Human Resources

Legal

Administration

Payroll

Compliance

Corporate Services

Operations

Executive Office

People and Culture

Employee Relations

Relevant Roles

Chief Executive Officer

Human Resources Director

HR Manager

Company Secretary

Legal Counsel

HR Administrator

Payroll Manager

Office Manager

Executive Assistant

Operations Manager

Department Head

Regional Manager

Branch Manager

Administrative Officer

Compliance Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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