Face Risk Assessment

Face Risk Assessment Template for New Zealand

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Key Requirements PROMPT example:

"I need a Face Risk Assessment document for implementing a facial recognition security system at our retail chain's 15 locations across New Zealand, with implementation planned for March 2025, ensuring compliance with privacy laws and including specific considerations for customer consent and data protection."

Document background

The Face Risk Assessment is a critical document required when organizations in New Zealand plan to implement or modify facial recognition systems. It serves as a comprehensive evaluation tool that ensures compliance with the Privacy Act 2020, Human Rights Act 1993, and other relevant New Zealand legislation. This assessment should be conducted prior to implementing facial recognition technology and updated periodically or when significant changes occur. The document includes detailed analysis of privacy impacts, security measures, risk evaluation, and mitigation strategies, providing organizations with a structured approach to managing the complexities and compliance requirements of facial recognition technology while protecting individual privacy rights and maintaining operational efficiency.

Suggested Sections

1. 1. Introduction and Scope: Overview of the assessment purpose, scope, and context of facial recognition technology implementation

2. 2. Regulatory Framework: Summary of relevant legislation and regulatory requirements governing the assessment

3. 3. System Description: Detailed description of the facial recognition technology, including hardware, software, and integration points

4. 4. Data Collection and Processing: Details of how facial data is collected, processed, stored, and protected

5. 5. Privacy Impact Analysis: Assessment of privacy implications and compliance with Privacy Act 2020 requirements

6. 6. Security Controls: Description of security measures protecting facial recognition data and systems

7. 7. Risk Assessment Matrix: Identification and evaluation of risks associated with the system

8. 8. Mitigation Strategies: Detailed plans for addressing identified risks and maintaining compliance

9. 9. Monitoring and Review: Procedures for ongoing monitoring, evaluation, and periodic review of the system

Optional Sections

1. Employee Training Protocol: Required when system operators need specialized training for managing facial recognition technology

2. Integration with Existing Systems: Needed when facial recognition system interfaces with other organizational systems

3. Public Notice Requirements: Required when system is used in public spaces or affects public members

4. Incident Response Procedures: Optional section for organizations requiring specific response protocols for system failures or breaches

5. Cultural Impact Assessment: Recommended when system deployment affects diverse cultural groups or sensitive locations

Suggested Schedules

1. Schedule 1: Technical Specifications: Detailed technical specifications of the facial recognition system and associated hardware

2. Schedule 2: Data Flow Diagrams: Visual representations of how facial data moves through the system

3. Schedule 3: Privacy Impact Assessment Template: Standardized template for conducting privacy impact assessments

4. Appendix A: Consent Forms: Templates for obtaining necessary consents from individuals

5. Appendix B: System Audit Checklist: Checklist for regular system audits and compliance checks

6. Appendix C: Incident Report Forms: Templates for reporting and documenting system-related incidents

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Security and Surveillance

Banking and Financial Services

Retail

Government and Public Sector

Healthcare

Transportation and Logistics

Corporate Office Facilities

Education

Hospitality

Manufacturing

Relevant Teams

Information Security

Legal and Compliance

Information Technology

Risk Management

Operations

Human Resources

Facilities Management

Privacy Office

Security Operations

Corporate Governance

Relevant Roles

Chief Information Security Officer

Privacy Officer

Data Protection Officer

IT Security Manager

Compliance Manager

Risk Assessment Specialist

Security Systems Administrator

Information Security Analyst

Facilities Manager

Operations Director

Legal Counsel

HR Director

Technology Implementation Manager

Security Operations Manager

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