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Virtual Assistant Subcontractor Agreement Template for New Zealand

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Key Requirements PROMPT example:

Virtual Assistant Subcontractor Agreement

"I need a Virtual Assistant Subcontractor Agreement for my small marketing consultancy in Auckland, focusing on basic administrative tasks and email management, with standard confidentiality terms and flexible working hours."

Document background
The Virtual Assistant Subcontractor Agreement is designed for use in New Zealand business contexts where a primary contractor wishes to engage a virtual assistant as a subcontractor. This document has become increasingly important with the rise of remote work and digital service provision, particularly for businesses seeking flexible administrative support without direct employment relationships. It addresses key requirements under New Zealand law, including proper contractor classification under the Employment Relations Act 2000, data protection under the Privacy Act 2020, and intellectual property rights under the Copyright Act 1994. The agreement is structured to protect both parties' interests while ensuring clarity in service delivery, payment terms, and performance expectations in a virtual working environment.
Suggested Sections

1. Parties: Identifies the contracting parties - the main contractor and the virtual assistant subcontractor, including full legal names and contact details

2. Background: Explains the context of the agreement, including the main contractor's business and need for VA services

3. Definitions: Defines key terms used throughout the agreement, including 'Services', 'Confidential Information', 'Intellectual Property', and 'Deliverables'

4. Scope of Services: Outlines the specific virtual assistant services to be provided and any limitations

5. Term and Termination: Specifies the duration of the agreement and conditions for termination by either party

6. Compensation and Payment Terms: Details the payment rate, invoicing process, and payment schedule

7. Independent Contractor Status: Clearly establishes the relationship as independent contracting, not employment

8. Confidentiality and Data Protection: Outlines obligations regarding confidential information and compliance with privacy laws

9. Intellectual Property Rights: Addresses ownership and rights to work created during the engagement

10. Performance Standards: Sets expectations for service quality, availability, and response times

11. Equipment and Software: Specifies responsibilities for providing and maintaining necessary tools and technology

12. Communication and Reporting: Establishes communication protocols and any required progress reporting

13. Dispute Resolution: Outlines the process for resolving any disagreements

14. General Provisions: Includes standard clauses like governing law, entire agreement, and amendments

Optional Sections

1. Non-Compete: Restricts the VA from working with competitors, only needed if dealing with sensitive competitive information

2. Client Interaction: Required if the VA will have direct contact with the main contractor's clients

3. Team Collaboration: Needed if the VA will work with other team members or subcontractors

4. Training Requirements: Includes specific training or certification requirements if necessary for the role

5. Insurance Requirements: Details required insurance coverage, if applicable

6. Performance Metrics: Specific KPIs and measurement criteria, if performance will be formally evaluated

7. Security Protocols: Detailed security requirements if handling sensitive data or accessing secure systems

8. Substitute VA Provisions: Required if the VA is allowed to provide a substitute for their services

Suggested Schedules

1. Schedule 1: Detailed Service Description: Comprehensive list of specific tasks and responsibilities

2. Schedule 2: Rate Card: Detailed breakdown of rates for different types of services or tasks

3. Schedule 3: Software and Systems Access: List of tools, platforms, and systems the VA needs access to

4. Schedule 4: Data Protection Protocols: Specific procedures for handling different types of data

5. Schedule 5: Service Level Agreement: Detailed performance metrics, response times, and quality standards

6. Appendix A: Confidentiality Agreement: Detailed confidentiality terms and requirements

7. Appendix B: Approved Client List: If relevant, list of clients the VA is authorized to work with

8. Appendix C: Required Qualifications: Specific certifications or qualifications required for the role

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses







































Relevant Industries

Professional Services

Technology

E-commerce

Digital Marketing

Financial Services

Real Estate

Healthcare Administration

Education and Training

Consulting

Creative Industries

Small Business Services

Startup Ecosystem

Legal Services

Administrative Services

Relevant Teams

Legal

Operations

Human Resources

Administration

Project Management

Client Services

Business Development

Executive Support

Procurement

Compliance

Relevant Roles

Business Owner

Operations Manager

Virtual Assistant

Executive Assistant

Project Manager

Office Manager

HR Manager

Freelance Administrator

Digital Business Manager

Remote Services Coordinator

Business Development Manager

Administrative Consultant

Productivity Specialist

Online Business Manager

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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