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Ordinary Resolution Of Shareholders

Ordinary Resolution Of Shareholders Template for Pakistan

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Key Requirements PROMPT example:

Ordinary Resolution Of Shareholders

"I need an Ordinary Resolution of Shareholders to appoint Mr. Ahmed Khan as a new director of our technology company, to be passed at our Annual General Meeting scheduled for March 15, 2025, including provisions for both physical and virtual attendance."

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Document background
An Ordinary Resolution of Shareholders is a crucial corporate governance instrument in Pakistan, used to document decisions made by shareholders that require a simple majority vote (more than 50%) under the Companies Act 2017. This type of resolution is commonly used for routine business matters such as adopting annual accounts, declaring dividends, appointing or removing directors, and appointing auditors. The document must include specific elements required by Pakistani law, including proper notice periods, quorum requirements, and voting results. It serves as an official record of the company's decision-making process and must be filed with the Securities and Exchange Commission of Pakistan (SECP) when required. The resolution can be passed either at a physical meeting, virtual meeting, or through circular resolution, provided all legal requirements are met.
Suggested Sections

1. Title and Company Details: Full legal name of the company, company registration number, and registered office address

2. Date and Type of Meeting: Specification of whether it's an AGM, EGM, or written resolution, including date, time, and venue if applicable

3. Notice and Quorum: Confirmation that proper notice was given and quorum requirements were met as per Articles of Association

4. Resolution Text: Clear statement beginning with 'RESOLVED THAT' followed by the specific decision being made by shareholders

5. Voting Results: Record of the voting outcome, including number of votes for and against, and abstentions

6. Certification: Statement certifying the resolution's passing, usually signed by the Company Secretary or Chairman

Optional Sections

1. Preamble: Background information explaining the context and reason for the resolution, used when additional context is needed

2. Proxy Details: Information about proxies who voted, required when proxy voting was utilized

3. Notes: Additional explanatory notes or special instructions, included when complex matters need clarification

4. Virtual Meeting Details: Required when the resolution is passed in a virtual or hybrid meeting format

5. Director's Interest Declaration: Required when the resolution relates to matters where directors have declared interests

Suggested Schedules

1. Voting Record: Detailed breakdown of votes cast by each shareholder or proxy

2. Supporting Documents: Any relevant documents referenced in the resolution (e.g., agreements, reports)

3. Notice of Meeting: Copy of the notice sent to shareholders (if resolution passed at a meeting)

4. Attendance List: List of shareholders or proxies who participated in the meeting

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses















Relevant Industries

Banking and Financial Services

Manufacturing

Technology

Real Estate

Energy and Utilities

Telecommunications

Healthcare

Retail and Consumer Goods

Professional Services

Mining and Natural Resources

Transportation and Logistics

Education

Agriculture

Construction

Relevant Teams

Legal

Corporate Secretariat

Compliance

Corporate Governance

Board of Directors

Executive Management

Shareholder Relations

Corporate Affairs

Regulatory Affairs

Finance

Relevant Roles

Company Secretary

Corporate Lawyer

Legal Counsel

Compliance Officer

Board Director

Chief Executive Officer

Chief Financial Officer

Corporate Governance Officer

Legal Manager

Company Director

Shareholder Relations Manager

Corporate Affairs Manager

Regulatory Compliance Manager

General Counsel

Board Chairman

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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