An Applicant Privacy Notice is a crucial document required for compliance with Singapore's Personal Data Protection Act (PDPA). Organizations must provide this notice to job applicants before or during the collection of their personal data. The notice explains how personal information will be handled tHRoughout the recruitment process, including what data is collected, why it's needed, how it's used, who it's shared with, and how long it's retained. This document helps organizations demonstrate transparency and accountability while ensuring applicants understand their privacy rights under Singapore law.
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1. Introduction: Explains who is providing the notice and its purpose
2. Types of Personal Data Collected: Comprehensive list of personal data categories collected during application process
3. Purposes of Collection: Detailed explanation of how the personal data will be used
4. Legal Basis for Processing: Explanation of the legal grounds for collecting and processing the data
5. Data Sharing and Recipients: Information about third parties who may receive the data
6. Data Retention: How long the data will be kept and when it will be deleted
7. Your Rights: Explanation of applicant rights under PDPA
8. Contact Information: Details of who to contact for privacy-related queries
1. International Transfers: Details of cross-border data transfers (include when personal data may be transferred outside Singapore)
2. Automated Decision Making: Information about automated processing of applications (include when using AI or automated screening tools)
3. Special Categories of Data: Treatment of sensitive personal data (include when collecting health data, criminal records, etc.)
1. Data Categories Schedule: Detailed breakdown of all personal data categories collected
2. Third Party Recipients List: Complete list of third parties who may receive the data
3. Data Retention Schedule: Specific retention periods for different types of data
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