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Applicant Privacy Notice
"I need an Applicant Privacy Notice for my UK-based tech startup that will be using AI-powered recruitment software and conducting international hiring, with specific provisions for automated decision-making and cross-border data transfers to be implemented by March 2025."
1. Introduction: Overview of the notice and its purpose, including identity of the data controller
2. Data Controller Information: Company details, contact information, and DPO details if applicable
3. Types of Personal Data Collected: Comprehensive list of personal data categories collected during recruitment process
4. Purpose of Processing: Detailed explanation of how and why personal data is used in the recruitment process
5. Legal Basis for Processing: Legal grounds under UK GDPR for processing personal data, including legitimate interests assessment where relevant
6. Data Sharing: Information about third parties who may access the data, including recruitment agencies, background check providers
7. Data Retention: Retention periods for successful and unsuccessful candidates' data
8. Data Subject Rights: Explanation of applicants' rights under data protection law and how to exercise them
1. International Transfers: Details of any data transfers outside the UK, including safeguards in place (required when data is processed outside the UK)
2. Automated Decision Making: Information about any automated processing or profiling in recruitment (required when using AI or automated systems)
3. Background Checks: Information about verification processes and handling of criminal record data (required for regulated industries or security-sensitive roles)
1. Data Categories List: Detailed breakdown of all personal data collected, including special category data
2. Third Party Processors: Comprehensive list of data processors and their roles in the recruitment process
3. Cookie Policy: Details of cookies and similar technologies used in online application systems
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