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Business Proposal Rejection Letter Template for Singapore

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Key Requirements PROMPT example:

Business Proposal Rejection Letter

"I need a Business Proposal Rejection Letter to decline a software development partnership proposal from TechCorp Ltd, maintaining a professional tone while explaining that our internal capabilities are sufficient for our current needs."

Document background
The Business Proposal Rejection Letter is a critical document used when a company needs to formally decline a business proposal in Singapore. It should be drafted with consideration of Singapore's legal framework, including the Contract Act (Cap. 43) and PDPA requirements. The document typically includes the proposal reference, clear rejection statement, brief explanation, and appropriate closing remarks. It serves multiple purposes: formally documenting the decision, maintaining professional relationships, and ensuring legal compliance while protecting both parties' interests.
Suggested Sections

1. Recipient Details: Full name, title, company name, and address of the recipient

2. Reference Information: Date and reference number of the original proposal

3. Clear Rejection Statement: Unambiguous statement declining the business proposal

4. Brief Explanation: Professional, non-discriminatory explanation for the rejection

5. Closing Statement: Professional appreciation for their time and interest

Optional Sections

1. Future Opportunities: Statement about potential future collaboration, if appropriate - use when maintaining future business relationship is desired

2. Feedback: Constructive feedback about the proposal - use when feedback was requested or would be valuable for maintaining relationship

3. Alternative Suggestions: Recommendations for alternative approaches or partners - use when there are genuine alternative solutions to suggest

Suggested Schedules

1. No Schedules Required: Business proposal rejection letters typically do not include schedules or appendices

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions









Clauses









Industries

Contract Act (Cap. 43): Primary legislation governing contract formation and terms in Singapore, ensuring the rejection letter doesn't create unintended contractual obligations

Personal Data Protection Act 2012 (PDPA): Legislation governing the handling, storage, and disposal of personal and confidential information from the original proposal

Competition Act (Cap. 50B): Laws ensuring the rejection doesn't violate anti-competition regulations or suggest collusive practices

Defamation Act (Cap. 75): Legal framework to avoid potentially defamatory statements when explaining rejection reasons

Singapore Business Federation Code of Conduct: Professional ethics guidelines for business interactions in Singapore

Common Law Principles: Established case law and legal principles relating to contract formation and business communications in Singapore

Industry-Specific Guidelines: Relevant sector-specific ethical and professional standards that may apply to the business relationship

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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