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Company Rejection Letter Template for Singapore

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Key Requirements PROMPT example:

Company Rejection Letter

"I need a Company Rejection Letter for a senior software developer position that maintains professionalism while leaving the door open for future opportunities, as the candidate showed promise but wasn't quite ready for the role."

Document background
A Company Rejection Letter is a crucial business communication tool used when an organization needs to inform candidates about unsuccessful job applications. The document should be drafted in compliance with Singapore's employment legislation, including the Employment Act, PDPA, and TAFEP guidelines. It typically includes appreciation for the candidate's interest, clear communication of the decision, and may include constructive feedback or encouragement to apply for future positions. The letter serves both as a professional courtesy and a legal record of the recruitment process outcome.
Suggested Sections

1. Addressee Details: Candidate's name and contact information at the top of the letter

2. Position Reference: Clear indication of the specific role the candidate applied for

3. Appreciation Statement: Thank the candidate for their time and interest in the position and company

4. Rejection Statement: Clear but professional communication of the negative decision

5. Closing: Professional sign-off including company representative's name and position

Optional Sections

1. Future Opportunities: Optional section inviting the candidate to apply for future positions when the candidate shows potential

2. Feedback Section: Optional brief, constructive feedback about the application or interview process when appropriate and requested

3. Application Retention Notice: Optional information about how long the company will retain the candidate's application materials

Suggested Schedules

1. No Schedules Required: Rejection letters are typically brief, self-contained documents that do not require any schedules or appendices

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions







Clauses







Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore. Relevant to ensure rejection letters don't create any implied employment promises or contractual obligations.

Personal Data Protection Act 2012 (PDPA): Governs the handling, retention, and disposal of candidate's personal information during the recruitment process and after rejection.

Fair Employment Practices: Tripartite Guidelines ensuring no discriminatory statements based on race, religion, age, gender, marital status, disability, or nationality in recruitment communications.

TAFEP Guidelines: Tripartite Alliance for Fair & Progressive Employment Practices guidelines for maintaining professional communication standards and ethical recruitment practices.

MOM Human Resource Guidelines: Ministry of Manpower guidelines outlining professional standards in recruitment communications and best practices for candidate rejection processes.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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