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Retirement Letter Template for Singapore

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Retirement Letter Template

I need a Retirement Letter Template for our Finance Director who will retire on March 15, 2025, including specific provisions for a 3-month handover period and potential consulting arrangements after retirement.

Document background
The Retirement Letter Template is a crucial document used when an employee reaches retirement age under Singapore law. It ensures compliance with the Retirement and Re-employment Act, which sets the minimum retirement age at 63 and re-employment age up to 68. The template provides a standardized format for communicating retirement arrangements, including final payments, CPF considerations, and potential re-employment opportunities. It should be used when an employee approaches statutory retirement age or opts for voluntary retirement, serving as both a formal record and a guide for proper retirement procedures under Singapore employment law.
Suggested Sections

1. Employee Details: Full name, employee ID, position, department, and other relevant identification information

2. Retirement Date: Statement of effective retirement date and confirmation of last working day

3. Notice Period: Confirmation of notice period fulfillment and arrangements for the notice period

4. Final Payments: Details of final salary, pro-rated bonuses, unused leave encashment, and other entitlements

5. Handover Arrangements: Process and timeline for transitioning responsibilities and ongoing projects

Optional Sections

1. Re-employment Offer: Terms and conditions of re-employment if applicable under the Retirement and Re-employment Act

2. Retirement Benefits: Details of any special retirement benefits, gratuity payments or recognition programs

3. Exit Interview: Arrangements for exit interview and feedback process

4. Non-Compete and Confidentiality: Reminder of ongoing obligations regarding company confidentiality and non-compete agreements

Suggested Schedules

1. Benefits Summary Schedule: Detailed breakdown of final payments, benefits, and entitlements

2. Handover Checklist: Comprehensive list of tasks, responsibilities, and documents to be handed over

3. CPF Documentation: Required forms and information related to CPF arrangements post-retirement

4. Company Property Return Form: Checklist of company property to be returned before the last working day

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses















Industries

Employment Act (Chapter 91): Primary employment legislation covering notice periods, unused leave management, final payment calculations, and fundamental employee rights protection during retirement process

Retirement and Re-employment Act (RRA): Governs minimum retirement age (63 years), re-employment provisions up to age 68, statutory retirement requirements, and employee eligibility criteria for retirement

Central Provident Fund (CPF) Act: Regulates CPF withdrawal rules at retirement, employer contribution requirements, and relevant CPF payment obligations during retirement transition

Income Tax Act: Covers tax implications of retirement benefits, treatment of gratuity payments, and associated reporting requirements for retiring employees

Employment Claims Act: Addresses dispute resolution procedures and mechanisms for handling claims related to retirement benefits

Personal Data Protection Act (PDPA): Guidelines for handling employee personal information and data retention requirements during and after retirement process

Company Policies: Internal organizational procedures and policies specific to retirement processes and benefits

Industry Regulations: Sector-specific regulations that may affect retirement procedures in particular industries

Collective Agreements: Any applicable union or collective bargaining agreements that may contain specific provisions for retirement

MOM Guidelines: Ministry of Manpower guidelines and advisories on retirement and re-employment practices in Singapore

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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