Document background
Annual Meeting Minutes are a crucial corporate governance document required under UAE Federal Law No. 32 of 2021 and related regulations. They must be prepared for every Annual General Meeting held by companies registered in the UAE, including those in free zones. The minutes serve as the authoritative record of all proceedings, discussions, and decisions made during the meeting, including approval of financial statements, dividend declarations, appointment of directors and auditors, and other significant corporate matters. Companies must maintain these minutes as part of their official records and may need to submit them to regulatory authorities. The document must be signed by the meeting chairman and secretary, and copies must be available to shareholders and regulatory bodies when required.
