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Company Minutes

Company Minutes Template for United Arab Emirates

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Key Requirements PROMPT example:

Company Minutes

"I need Company Minutes for an extraordinary board meeting scheduled for March 15, 2025, documenting the appointment of a new CEO and approval of a major acquisition in Dubai, with attendance expected from international board members via video conference."

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Document background
Company Minutes serve as the official record of corporate meetings and decisions in the United Arab Emirates, essential for maintaining corporate governance and legal compliance. These documents must be prepared in accordance with UAE Commercial Companies Law and relevant corporate governance regulations, capturing all significant discussions, decisions, and voting outcomes. Company Minutes are required for board meetings, shareholder meetings, and committee meetings, serving as legal evidence of corporate actions and protecting both the company and its stakeholders. The document must include specific elements required by UAE law, such as attendance records, quorum confirmation, and proper authentication of decisions made during the meeting.
Suggested Sections

1. Meeting Details: Date, time, location, and type of meeting (board/shareholders/committee)

2. Attendance: List of present and absent members, including directors, shareholders, or committee members, along with any invited attendees or observers

3. Quorum Confirmation: Statement confirming that required quorum was present as per Articles of Association

4. Chairman and Secretary: Names of meeting chairman and appointed secretary

5. Previous Minutes: Confirmation of previous meeting minutes' approval

6. Agenda Items: List of items to be discussed as circulated prior to meeting

7. Discussions and Deliberations: Record of key points discussed for each agenda item

8. Resolutions: Formal recording of all decisions made, including voting results if applicable

9. Closure: Time of meeting conclusion and signature requirements

Optional Sections

1. Committee Reports: Include when committees present reports to the board

2. Declarations of Interest: Required when directors declare conflicts of interest in matters discussed

3. Special Resolutions: Include when matters requiring special majority are considered

4. Dissenting Opinions: When board members or shareholders formally register disagreement with decisions

5. Executive Session: When non-board members are excluded for confidential discussions

6. Remote Participation: Details of virtual attendance when meetings are held partially or fully online

Suggested Schedules

1. Attendance Register: Signed attendance sheet of all participants

2. Proxy Forms: Copies of proxy appointments for represented members

3. Supporting Documents: Key documents referenced during discussions (financial reports, proposals, etc.)

4. Presentation Materials: Copies of presentations or materials shown during the meeting

5. Voting Records: Detailed voting results for significant decisions

6. Power of Attorney: If any attendees are representing others through power of attorney

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























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Relevant Industries

Financial Services

Real Estate

Manufacturing

Technology

Healthcare

Retail

Energy

Transportation

Construction

Professional Services

Telecommunications

Hospitality

Education

Mining

Agriculture

Relevant Teams

Legal

Corporate Governance

Compliance

Board Secretariat

Executive Office

Corporate Affairs

Risk Management

Internal Audit

Corporate Communications

Regulatory Affairs

Relevant Roles

Chief Executive Officer

Company Secretary

Board Director

Managing Director

Chief Financial Officer

Legal Counsel

Compliance Officer

Corporate Governance Officer

Board Chairman

Executive Director

Non-Executive Director

Committee Chairman

Audit Committee Member

Corporate Secretary

General Counsel

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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