The Data Protection Notice is a mandatory document required under UAE Federal Decree-Law No. 45/2021 for organizations collecting and processing personal data in the UAE. It must be provided to data subjects before or at the time of data collection, explaining how their personal data will be handled. The notice needs to comply with both federal requirements and, where applicable, free zone-specific regulations such as DIFC Law No. 5 of 2020 or ADGM Data Protection Regulations 2021. This document is crucial for establishing transparency in data processing activities and ensuring compliance with UAE data protection laws, which carry significant penalties for non-compliance. The notice must be regularly reviewed and updated to reflect changes in data processing activities or regulatory requirements.
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1. Introduction: Overview of the organization and purpose of the notice
2. Definitions: Key terms used throughout the notice, aligned with UAE Federal Decree-Law No. 45/2021
3. Scope of Notice: Who the notice applies to and what activities it covers
4. Types of Personal Data Collected: Comprehensive list of personal data categories collected and processed
5. Legal Basis for Processing: Legal grounds under UAE law for collecting and processing personal data
6. Purposes of Processing: Detailed explanation of how and why personal data is used
7. Data Subject Rights: Explanation of rights under UAE law including access, correction, and deletion rights
8. Data Security Measures: Overview of technical and organizational measures to protect personal data
9. Data Retention: Information about how long data is kept and criteria for retention periods
10. International Data Transfers: Information about cross-border data transfers and safeguards
11. Contact Information: Details of data protection officer or relevant contact person
12. Updates to Notice: Information about how changes to the notice will be communicated
1. Specific Processing Activities: Detailed section for organizations with complex or multiple processing activities
2. Cookies and Tracking Technologies: Required for organizations operating websites or online services
3. Children's Privacy: Required if services may be accessed by or data collected from minors
4. Sector-Specific Provisions: Additional requirements for regulated sectors (healthcare, financial services, etc.)
5. Free Zone Specific Requirements: Additional provisions for companies operating in DIFC or ADGM
6. Marketing and Communications: Required if personal data is used for marketing purposes
7. Automated Decision Making: Required if organization uses automated processing or profiling
8. Third-Party Processors: Detailed section about data processors if extensive third-party processing occurs
1. Data Categories and Purposes Matrix: Detailed breakdown of data types collected and their specific processing purposes
2. Third Party Processors List: List of authorized data processors and their roles
3. Technical and Organizational Measures: Detailed description of security measures implemented
4. Data Retention Schedule: Specific retention periods for different categories of personal data
5. Cookie Policy: Detailed information about cookies and tracking technologies used
6. Complaint Handling Procedure: Step-by-step process for handling data protection complaints
7. International Transfer Mechanisms: Details of safeguards for international data transfers
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