Catering Intake Form

Catering Intake Form Template for Australia

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Key Requirements PROMPT example:

"I need a Catering Intake Form for a corporate conference happening in March 2025, with specific focus on international dietary requirements and allergen management for approximately 200 attendees, including halal and kosher options."

Document background

The Catering Intake Form is a critical document used in the Australian hospitality industry to initiate and document catering service arrangements. This form serves as the primary tool for gathering essential information about catering requirements, ensuring compliance with Australian food safety regulations, and establishing clear service expectations. It is typically used at the beginning of any catering engagement to capture crucial details such as event specifications, dietary requirements, menu selections, and service arrangements. The document is designed to meet various state and federal regulatory requirements while providing a comprehensive framework for both the catering service provider and the client. The form's structure allows for detailed documentation of food safety measures, allergen information, and service specifications, making it an essential tool for risk management and operational planning in the catering industry.

Suggested Sections

1. Client Information: Basic contact details, billing information, and primary point of contact

2. Event Details: Date, time, location, number of guests, and event type

3. Menu Selection: Choice of menu items, serving style, and quantity requirements

4. Dietary Requirements: Allergen information, special dietary needs, and religious/cultural food requirements

5. Service Requirements: Staff needs, equipment requirements, and service timeline

6. Pricing and Payment: Detailed cost breakdown, payment terms, and deposit requirements

7. Terms and Conditions: Cancellation policy, liability terms, and general conditions of service

8. Food Safety Declaration: Compliance statements regarding food handling and safety procedures

Optional Sections

1. Bar Service: Details of alcohol service, licensing requirements, and responsible service of alcohol - include for events requiring beverage service

2. Equipment Hire: List of additional equipment needed for hire - include when client requires equipment beyond standard service items

3. Venue Requirements: Specific venue rules and requirements - include when catering at external venues

4. Transportation Plan: Details of food transportation and temperature control - include for off-site catering

5. Special Theming Requirements: Details of any specific presentation or theming requests - include for themed events

6. Staff Uniform Requirements: Specific dress code for service staff - include when custom uniforms are required

Suggested Schedules

1. Menu Details: Detailed menu specifications including ingredients and preparation methods

2. Allergen Matrix: Comprehensive chart showing all allergens present in menu items

3. Equipment List: Detailed inventory of all equipment to be used or hired

4. Service Timeline: Detailed schedule of setup, service, and breakdown times

5. Floor Plan: Layout diagram showing setup of service areas and equipment

6. Staff Schedule: Detailed staffing roster and responsibilities

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Hospitality

Events Management

Corporate Services

Wedding Industry

Entertainment

Education

Healthcare

Tourism

Sports and Recreation

Government and Public Sector

Relevant Teams

Operations

Food Service

Events Management

Sales

Customer Relations

Legal

Quality Assurance

Health and Safety

Kitchen Operations

Client Services

Venue Management

Contract Administration

Relevant Roles

Catering Manager

Event Coordinator

Food Service Director

Operations Manager

Client Relations Manager

Venue Manager

Wedding Planner

Corporate Events Manager

Food Safety Supervisor

Sales Manager

Contract Administrator

Hospitality Manager

Business Development Manager

Executive Chef

Kitchen Manager

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