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Catering Intake Form Template for England and Wales

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Key Requirements PROMPT example:

Catering Intake Form

"I need a Catering Intake Form for a corporate conference for 200 people in March 2025, with specific focus on international cuisine options and multiple dietary requirements, including halal and kosher meals."

Document background
The Catering Intake Form serves as the initial point of contact between catering service providers and their clients in England and Wales. This document is essential for gathering detailed information about catering requirements, ensuring compliance with food safety regulations, and establishing clear service expectations. The form typically includes sections for event details, menu selections, allergen information, and specific service requirements. It helps caterers assess client needs while ensuring compliance with UK food safety laws, consumer protection regulations, and data protection requirements.
Suggested Sections

1. Client Information: Basic contact details, billing information and client identification details

2. Event Details: Essential information including date, time, location, number of guests, and event type

3. Menu Selection: Food and beverage choices including quantities, serving styles, and specific requirements

4. Allergen Information: Mandatory allergen declarations, dietary restrictions, and special meal requirements

5. Pricing and Payment: Detailed cost breakdown, payment terms, deposit requirements, and cancellation fees

Optional Sections

1. Equipment Requirements: Details of necessary equipment, setup requirements, and additional rentals for larger events

2. Staff Requirements: Specifications for service staff, including number of servers, bartenders, and kitchen staff needed

3. Transportation Details: Delivery information, timing, access requirements, and special handling instructions

Suggested Schedules

1. Schedule A - Menu Options: Comprehensive list of available menu items with detailed descriptions and pricing

2. Schedule B - Allergen Matrix: Detailed chart showing all allergens present in each menu item

3. Schedule C - Terms and Conditions: Full terms including cancellation policy, liability provisions, and legal requirements

4. Schedule D - Equipment Schedule: Detailed list of available equipment, specifications, and associated costs

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























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Relevant Industries
Relevant Teams
Relevant Roles
Industries

Food Safety Act 1990: Primary legislation governing food safety and consumer protection in relation to food products in England and Wales

Food Safety and Hygiene (England) Regulations 2013: Detailed regulations on food hygiene requirements, temperature controls, and safety procedures for food businesses

Food Information Regulations 2014: Regulations governing food labeling and information provided to consumers, including allergen information

Consumer Rights Act 2015: Legislation protecting consumer rights in relation to goods and services, including catering services

Consumer Protection from Unfair Trading Regulations 2008: Regulations protecting consumers from unfair commercial practices and misleading marketing

UK General Data Protection Regulation (UK GDPR): Legislation governing the collection, processing, and protection of personal data in the UK

Data Protection Act 2018: UK's implementation of data protection standards, working alongside UK GDPR

Health and Safety at Work etc. Act 1974: Primary legislation governing workplace safety, including food preparation areas

Food Hygiene (England) Regulations 2006: Specific regulations for maintaining hygiene standards in food preparation and service

EU Food Information for Consumers Regulation No.1169/2011: Retained EU law governing food information requirements, including allergen labeling

Food Information (Amendment) (England) Regulations 2019: Known as Natasha's Law, requiring full ingredient labeling on pre-packed for direct sale foods

Unfair Contract Terms Act 1977: Legislation controlling unfair terms in contracts and limiting the extent to which liability can be excluded

Contracts (Rights of Third Parties) Act 1999: Legislation governing how third parties may enforce terms of a contract

Environmental Protection Act 1990: Legislation covering waste management and environmental health aspects of food businesses

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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