Holiday Consent Form Template

Holiday Consent Form Template for Australia

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Key Requirements PROMPT example:

"I need a Holiday Consent Form Template for a summer sports camp running in Brisbane during January 2025, which includes water activities and overnight stays, suitable for children aged 8-14 years."

Document background

The Holiday Consent Form Template is designed for use by organizations operating holiday programs or activities in Australia. This document is essential when offering structured activities or programs for children during school holidays or recreational periods. It complies with various Australian state and federal regulations, including child protection laws, privacy requirements, and duty of care obligations. The template includes comprehensive sections for collecting participant information, medical details, emergency contacts, and various specific consents for activities, photography, and medical treatment. Organizations should customize the Holiday Consent Form Template based on their specific program requirements while maintaining compliance with relevant state-specific regulations and industry standards.

Suggested Sections

1. Child's Personal Information: Essential details including full name, date of birth, address, and any identifying information

2. Parent/Guardian Information: Contact details and relationship to child of all authorized guardians

3. Emergency Contacts: Alternative contacts if parent/guardian cannot be reached

4. Medical Information: Health conditions, allergies, medications, and medical history relevant to activities

5. General Activity Consent: Overall permission for participation in holiday program activities

6. Medical Treatment Authorization: Consent for emergency medical treatment if required

7. Photography and Media Consent: Permission for taking and using photographs or videos of the child

8. Transportation Consent: Permission for transport during activities

9. Declaration and Signature: Final acknowledgment and signing section for parent/guardian

Optional Sections

1. Swimming Ability Assessment: Required when water activities are included in the program

2. Dietary Requirements: Needed when meals or snacks are provided during the program

3. Behavior Agreement: Used when specific conduct guidelines need to be acknowledged

4. COVID-19 Declaration: Health declarations and consent to follow COVID-safe procedures when required

5. Cultural Considerations: Section for noting any cultural or religious requirements that need to be accommodated

6. Pick-up Authorization: List of additional people authorized to collect the child, used for longer programs

Suggested Schedules

1. Schedule A - Activity Details: Detailed list and description of all activities included in the holiday program

2. Schedule B - Risk Disclosure: Outline of potential risks associated with activities and safety measures in place

3. Schedule C - What to Bring: Checklist of required items and equipment for the holiday program

4. Schedule D - Program Rules: Detailed rules and guidelines for participation in the program

5. Appendix 1 - Medical Form: Detailed medical information form for specific health conditions if applicable

6. Appendix 2 - Privacy Notice: Detailed information about how personal data will be collected, used, and protected

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Education

Recreation

Sports and Fitness

Youth Services

Tourism

Childcare

Community Services

Arts and Culture

Adventure Tourism

Non-profit Organizations

Religious Organizations

Local Government

Relevant Teams

Legal

Operations

Administration

Risk and Compliance

Youth Services

Recreation Services

Program Management

Child Safety

Customer Service

Human Resources

Relevant Roles

Program Coordinator

Recreation Manager

Camp Director

Youth Activities Officer

Risk Management Officer

Compliance Manager

Operations Manager

Legal Counsel

Administrative Officer

Child Safety Officer

Program Director

Community Services Manager

Education Coordinator

Holiday Program Supervisor

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