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Consular Invoice For Export Template for Canada

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Key Requirements PROMPT example:

Consular Invoice For Export

"I need a Consular Invoice For Export for shipping industrial machinery from Vancouver, Canada to Brazil, with specific requirements for technical certification and equipment valued over $500,000, targeted for export in March 2025."

Document background
The Consular Invoice For Export is a mandatory document for certain international shipments originating from Canada, particularly when exporting to countries that require consular authentication of trade documentation. This document type is governed by Canadian export regulations and must comply with the specific requirements of the importing country's consular office. It serves as an official verification of the shipment's declared value, origin, and contents, helping prevent undervaluation of goods and ensuring proper customs duties are assessed. The document includes comprehensive details about the transaction, including party information, product descriptions, values, and shipping arrangements. These invoices are particularly important for trade with certain South American, Middle Eastern, and African countries where consular legalization is a mandatory requirement for customs clearance.
Suggested Sections

1. Invoice Header: Contains document number, date, and type of invoice (Consular)

2. Exporter Details: Full legal name, address, and registration/tax numbers of the exporting entity

3. Consignee Details: Full name and address of the recipient/buyer of the goods

4. Shipment Details: Including port of loading, destination port, vessel/carrier name, and estimated departure/arrival dates

5. Goods Description: Detailed description of products including HS codes, quantities, unit prices, and total values

6. Financial Information: Total invoice value, currency, payment terms, and banking details

7. Country of Origin Declaration: Statement declaring the origin of goods and compliance with origin requirements

8. Certification: Declaration of accuracy and truth of the stated information

9. Authentication Space: Designated area for consular authentication stamps and seals

Optional Sections

1. Insurance Details: Required when shipment includes insurance coverage, specifying terms and value

2. Special Handling Instructions: Include when goods require specific handling, temperature control, or safety measures

3. Letter of Credit Reference: Required when payment is made via letter of credit, including L/C number and issuing bank

4. Export License Details: Required for controlled goods requiring export permits or licenses

5. Intermediate Consignee: Include when there is a freight forwarder or clearing agent involved in the transaction

Suggested Schedules

1. Packing List: Detailed list of items showing individual package contents, weights, and dimensions

2. Certificate of Origin: Document certifying the country of manufacture or production of the goods

3. Quality Certificates: When required, certificates showing compliance with quality standards or specifications

4. Product Specifications: Technical details and specifications of the products being exported

5. Export License Documentation: Copies of relevant export permits or licenses when applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses




















Relevant Industries

Manufacturing

Agriculture and Food

Automotive

Pharmaceuticals

Technology and Electronics

Mining and Resources

Textiles and Apparel

Chemical and Materials

Consumer Goods

Industrial Equipment

Forest Products

Energy

Aerospace and Defense

Relevant Teams

Export Operations

International Trade

Logistics

Supply Chain

Documentation

Compliance

Finance

Sales

Customer Service

Legal

Shipping

Global Operations

Relevant Roles

Export Manager

Trade Compliance Officer

Logistics Coordinator

Shipping Manager

International Sales Representative

Documentation Specialist

Customs Compliance Manager

Supply Chain Manager

Trade Finance Manager

International Business Development Manager

Export Documentation Clerk

Global Trade Operations Manager

Regulatory Compliance Officer

International Logistics Specialist

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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