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Late Fee Notice Template for Canada

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Key Requirements PROMPT example:

Late Fee Notice

"I need a Late Fee Notice for a software subscription service customer who has missed their January 2025 payment, incorporating Ontario consumer protection requirements and offering a 15-day grace period before service suspension."

Document background
The Late Fee Notice is a crucial business document used when payments from customers or clients become overdue. It serves as a formal reminder and notification of additional charges incurred due to late payment. In the Canadian jurisdiction, this document must comply with federal legislation such as the Interest Act and Criminal Code provisions regarding interest rates, as well as provincial consumer protection laws and debt collection regulations. The notice typically includes details of the original invoice, calculation of late fees, total amount due, and payment instructions. It is an essential tool for accounts receivable management and maintaining cash flow while ensuring compliance with Canadian legal requirements for debt collection and consumer protection.
Suggested Sections

1. Header Information: Company letterhead, date, recipient's name and address, reference/account number

2. Subject Line: Clear indication that this is a Late Fee Notice

3. Outstanding Payment Details: Information about the original invoice, due date, and amount

4. Late Fee Calculation: Breakdown of the late fee amount and how it was calculated

5. Total Amount Due: Clear statement of the total amount now owed, including original amount and late fees

6. Payment Instructions: How and where to make the payment, including accepted payment methods

7. Due Date: Clear deadline for payment of the outstanding amount including late fees

8. Contact Information: Details of who to contact with questions or concerns

Optional Sections

1. Payment Plan Options: Include when the business is willing to offer payment arrangements for large amounts

2. Previous Communications Reference: Include when this is not the first notice sent regarding the late payment

3. Legal Warning: Include when the account is severely overdue and legal action is being considered

4. Service Interruption Notice: Include when applicable for ongoing services that may be suspended due to non-payment

5. Good Faith Statement: Include for valued customers to maintain positive business relationships

Suggested Schedules

1. Payment History Statement: Detailed record of previous payments and current outstanding balance

2. Original Invoice Copy: Copy of the original invoice being referenced

3. Late Fee Policy: Company's standard late fee policy and calculation method

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Relevant Industries

Retail

Professional Services

Manufacturing

Construction

Technology

Healthcare

Education

Real Estate

Financial Services

Utilities

Telecommunications

Wholesale Distribution

Transportation and Logistics

Business Services

Relevant Teams

Accounts Receivable

Finance

Accounting

Collections

Credit Control

Customer Service

Legal

Treasury

Revenue Operations

Financial Operations

Relevant Roles

Accounts Receivable Manager

Credit Controller

Financial Controller

Collections Specialist

Billing Coordinator

Finance Manager

Accounting Manager

Credit Manager

Treasury Manager

Accounts Administrator

Financial Operations Director

Revenue Cycle Manager

Customer Service Manager

Business Operations Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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