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Late Fee Notice
"I need a Late Fee Notice for a software subscription service customer who has missed their January 2025 payment, incorporating Ontario consumer protection requirements and offering a 15-day grace period before service suspension."
1. Header Information: Company letterhead, date, recipient's name and address, reference/account number
2. Subject Line: Clear indication that this is a Late Fee Notice
3. Outstanding Payment Details: Information about the original invoice, due date, and amount
4. Late Fee Calculation: Breakdown of the late fee amount and how it was calculated
5. Total Amount Due: Clear statement of the total amount now owed, including original amount and late fees
6. Payment Instructions: How and where to make the payment, including accepted payment methods
7. Due Date: Clear deadline for payment of the outstanding amount including late fees
8. Contact Information: Details of who to contact with questions or concerns
1. Payment Plan Options: Include when the business is willing to offer payment arrangements for large amounts
2. Previous Communications Reference: Include when this is not the first notice sent regarding the late payment
3. Legal Warning: Include when the account is severely overdue and legal action is being considered
4. Service Interruption Notice: Include when applicable for ongoing services that may be suspended due to non-payment
5. Good Faith Statement: Include for valued customers to maintain positive business relationships
1. Payment History Statement: Detailed record of previous payments and current outstanding balance
2. Original Invoice Copy: Copy of the original invoice being referenced
3. Late Fee Policy: Company's standard late fee policy and calculation method
Authors
Retail
Professional Services
Manufacturing
Construction
Technology
Healthcare
Education
Real Estate
Financial Services
Utilities
Telecommunications
Wholesale Distribution
Transportation and Logistics
Business Services
Accounts Receivable
Finance
Accounting
Collections
Credit Control
Customer Service
Legal
Treasury
Revenue Operations
Financial Operations
Accounts Receivable Manager
Credit Controller
Financial Controller
Collections Specialist
Billing Coordinator
Finance Manager
Accounting Manager
Credit Manager
Treasury Manager
Accounts Administrator
Financial Operations Director
Revenue Cycle Manager
Customer Service Manager
Business Operations Manager
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