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Late Fee Notice

Late Fee Notice Template for Germany

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Key Requirements PROMPT example:

Late Fee Notice

"I need a Late Fee Notice in German for a B2B software service invoice of €15,000 that was due on January 15, 2025, and this will be the second reminder after an initial friendly reminder sent two weeks ago."

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Document background
The Late Fee Notice is a critical document in German business operations, serving as a formal reminder for overdue payments and a prerequisite for legal enforcement of debt collection. It is typically issued when a payment becomes overdue according to the original payment terms or after a reasonable period following the invoice date. The notice must comply with German Civil Code (BGB) requirements, particularly regarding default interest calculations and formal notice requirements. It should include specific details about the original debt, calculation of late fees according to BGB § 288, and clear payment instructions. The Late Fee Notice is especially important in German jurisdiction as it establishes the debtor's default status (Verzug) and is often required before pursuing further legal action or engaging collection agencies.
Suggested Sections

1. Sender Details: Full legal name and address of the creditor company/individual

2. Recipient Details: Full legal name and address of the debtor

3. Date and Reference: Current date and relevant reference numbers (invoice numbers, customer ID, etc.)

4. Subject Line: Clear indication that this is a late payment notice (Zahlungserinnerung/Mahnung)

5. Original Debt Details: Information about the original invoice, amount, and due date

6. Late Payment Calculation: Calculation of the late payment interest according to BGB § 288

7. Total Amount Due: Clear statement of the total amount now due, including original debt and late fees

8. Payment Instructions: Bank details and deadline for payment

9. Legal Consequences: Statement of potential legal actions if payment is not received

Optional Sections

1. Previous Communications: Reference to any previous payment reminders or communications - include if this isn't the first notice

2. Collection Costs: Details of additional collection costs being charged - relevant for B2B cases under EU Directive 2011/7/EU

3. Payment Plan Option: Offer of payment plan or installment options - include for customer relationship management purposes

4. Business Relationship Statement: Statement about maintaining business relationships - include for valuable B2B relationships

5. Power of Attorney Reference: If the notice is sent by a legal representative, include reference to power of attorney

Suggested Schedules

1. Original Invoice Copy: Copy of the unpaid invoice(s)

2. Payment History: Statement showing payment history and outstanding amounts

3. Interest Calculation Sheet: Detailed calculation of late payment interest

4. Delivery Confirmation: Proof of delivery of goods/services if relevant to the debt

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions


















Clauses
















Relevant Industries

Retail

Manufacturing

Professional Services

Construction

Wholesale Trade

Information Technology

Healthcare

Real Estate

Financial Services

Telecommunications

Transportation and Logistics

Education

Utilities

Professional Consulting

Industrial Services

Relevant Teams

Accounts Receivable

Finance

Legal

Credit Control

Customer Relations

Collections

Treasury

Administration

Billing

Account Management

Relevant Roles

Accounts Receivable Manager

Credit Controller

Financial Controller

Accounts Manager

Collections Specialist

Finance Director

Credit Manager

Billing Coordinator

Legal Counsel

Customer Service Manager

Treasury Manager

Chief Financial Officer

Accounts Receivable Clerk

Finance Administrator

Business Development Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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