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Weekly Meeting Notes Template for Switzerland

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Key Requirements PROMPT example:

Weekly Meeting Notes

"I need a Weekly Meeting Notes template for our cross-functional project team that will start meeting from January 2025, supporting both in-person and virtual attendance, with emphasized sections for project milestones and risk tracking."

Document background
Weekly Meeting Notes serve as the official documentation of regular business meetings held within organizations operating under Swiss jurisdiction. This document type is essential for maintaining accurate records of organizational discussions, decisions, and action items in compliance with Swiss corporate governance requirements and the Federal Act on Business Record Retention (GeBüV). Weekly Meeting Notes typically include participant information, agenda items, key discussion points, decisions made, and assigned actions, providing a clear audit trail of business activities and decision-making processes. They are particularly important for demonstrating proper corporate governance, facilitating project tracking, and ensuring clear communication across organizational levels.
Suggested Sections

1. Meeting Information Header: Date, time, location (physical/virtual), meeting type, and reference number

2. Attendees: List of all present participants, their roles, and any apologies for absence

3. Agenda: Numbered list of topics discussed during the meeting

4. Previous Actions Review: Status update on action items from previous meeting

5. Main Discussion Points: Detailed notes of key topics discussed, organized by agenda item

6. Decisions Made: Clear documentation of all decisions reached during the meeting

7. Action Items: List of tasks assigned, responsible persons, and deadlines

8. Next Meeting: Date, time, and location of the next scheduled meeting

Optional Sections

1. Executive Summary: Brief overview of key points - used for longer meetings or when required by senior management

2. Risk Register Updates: Documentation of any new risks identified or changes to existing risks - used when risk-related items are discussed

3. Budget/Financial Updates: Financial discussions and decisions - included when financial matters are part of the agenda

4. Voting Results: Detailed voting outcomes - used when formal votes are taken during the meeting

5. Conflicts of Interest: Documentation of any declared conflicts - included when relevant to discussed topics

Suggested Schedules

1. Attendance Register: Signed attendance sheet or electronic attendance confirmation

2. Meeting Presentations: Copies of any presentations or materials shown during the meeting

3. Supporting Documents: Reference materials discussed during the meeting

4. Action Items Tracker: Detailed tracking sheet of ongoing action items and their status

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























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Relevant Industries

Financial Services

Manufacturing

Technology

Healthcare

Education

Professional Services

Real Estate

Construction

Retail

Telecommunications

Non-Profit

Government

Energy

Insurance

Pharmaceuticals

Relevant Teams

Operations

Administration

Human Resources

Legal

Finance

Project Management Office

Information Technology

Quality Assurance

Research & Development

Marketing

Sales

Customer Service

Compliance

Strategy

Executive Leadership

Relevant Roles

Chief Executive Officer

Managing Director

Department Director

Project Manager

Team Leader

Executive Assistant

Administrative Coordinator

Board Secretary

Operations Manager

Program Coordinator

Business Analyst

Department Head

Quality Assurance Manager

Compliance Officer

Legal Counsel

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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