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Decision Minutes Template for Switzerland

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Key Requirements PROMPT example:

Decision Minutes

"I need Decision Minutes for an extraordinary board meeting scheduled for March 15, 2025, where we will be appointing new board members and modifying signatory rights for our Swiss subsidiary."

Document background
Decision Minutes are essential corporate governance documents used to formally record and validate decisions made during corporate meetings in Switzerland. They are required under the Swiss Code of Obligations and serve multiple purposes: documenting corporate decisions, providing evidence of proper governance procedures, and establishing a legal record of company actions. Decision Minutes must include specific elements such as meeting details, attendee information, voting results, and formal resolutions. They are particularly important for decisions that require commercial register registration or regulatory reporting. The document's format and content must comply with Swiss legal requirements and may be scrutinized by authorities, auditors, or courts in case of disputes.
Suggested Sections

1. Meeting Details: Date, time, location, and form of meeting (physical/virtual/hybrid)

2. Attendees and Representation: List of present participants, including board members, shareholders, or other authorized participants, with their roles and representation details

3. Chair and Secretary: Identification of the meeting chair and appointed secretary

4. Quorum and Validity: Confirmation of meeting quorum and proper convocation according to relevant regulations

5. Agenda: List of items to be discussed and decided upon

6. Deliberations: Summary of key discussions for each agenda item

7. Decisions: Formal recording of all decisions made, including voting results and any dissenting opinions

8. Closing: Time of meeting conclusion and signatures of chair and secretary

Optional Sections

1. Powers of Attorney: Required when participants are representing others through formal authorization

2. Declarations of Acceptance: Needed when decisions involve appointments to corporate positions

3. Abstentions and Conflicts: Required when certain participants abstain from voting due to conflicts of interest

4. Implementation Instructions: When specific actions are required to implement the decisions

5. Ratification of Previous Decisions: When confirming or ratifying previously made decisions

Suggested Schedules

1. Attendance List: Detailed list of all attendees with signatures (for physical meetings)

2. Voting Records: Detailed breakdown of votes for each decision

3. Supporting Documents: Any documents presented or referenced during the meeting

4. Powers of Attorney: Copies of authorization documents for representatives

5. Meeting Notices: Copies of meeting convocation notices and confirmations

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
























Clauses


















Relevant Industries

Financial Services

Banking

Insurance

Manufacturing

Technology

Healthcare

Real Estate

Energy

Telecommunications

Professional Services

Retail

Construction

Transportation

Education

Non-Profit Organizations

Relevant Teams

Legal

Corporate Secretariat

Compliance

Corporate Governance

Board Administration

Executive Office

Risk Management

Administrative Support

Regulatory Affairs

Relevant Roles

Board Member

Chief Executive Officer

Company Secretary

Corporate Counsel

Legal Director

Compliance Officer

Corporate Governance Manager

Board Relations Manager

Executive Assistant

General Counsel

Managing Director

Chairman of the Board

Chief Legal Officer

Governance Officer

Legal Administrator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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