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Weekly Minutes
"I need a template for Weekly Minutes compliant with Swiss regulations for our cross-departmental IT implementation project starting January 2025, which must include sections for risk tracking and vendor updates, with capability for both in-person and virtual attendees."
1. Meeting Information Header: Date, time, location, type of meeting, and meeting number/reference
2. Attendees: List of present participants, apologies, and invited guests, including roles
3. Agenda: Outline of planned discussion points and their scheduled timing
4. Approval of Previous Minutes: Confirmation of previous meeting's minutes and any corrections
5. Main Discussion Points: Detailed record of topics discussed, organized by agenda item
6. Decisions Made: Clear documentation of all formal decisions and voting results
7. Action Items: List of tasks assigned, responsible parties, and deadlines
8. Next Meeting: Date, time, and location of the next scheduled meeting
9. Closure: Time of meeting conclusion and signature section for minute-taker and chair
1. Executive Summary: Brief overview of key points and decisions, used for longer meetings or when required by management
2. Progress Updates: Updates on previous action items, included when there are ongoing projects
3. Risk Register Updates: Documentation of new or updated risks, included when risk management is part of the agenda
4. Budget Discussions: Financial updates and decisions, included when financial matters are discussed
5. Technical Discussions: Detailed technical content, included when specific technical matters are discussed
1. Attendance Register: Signed attendance sheet with full names and signatures of all participants
2. Presentation Materials: Copies of any presentations or materials discussed during the meeting
3. Supporting Documents: Any referenced documents or reports discussed during the meeting
4. Action Items Register: Detailed tracking sheet of all action items, their status, and progress
5. Meeting Calendar: Schedule of upcoming meetings and important dates discussed
Authors
Financial Services
Manufacturing
Technology
Healthcare
Education
Professional Services
Construction
Retail
Non-Profit Organizations
Government
Telecommunications
Energy
Transportation
Real Estate
Consulting
Operations
Administration
Executive
Project Management
Human Resources
Legal
Finance
Quality Assurance
Research and Development
Information Technology
Marketing
Sales
Customer Service
Compliance
Strategy
CEO
Managing Director
Department Head
Project Manager
Executive Assistant
Company Secretary
Board Member
Team Leader
Operations Manager
Administrative Assistant
Legal Counsel
Quality Assurance Manager
HR Director
Finance Manager
Compliance Officer
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