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Contractual Appointment Letter Template for Germany

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Key Requirements PROMPT example:

Contractual Appointment Letter

"I need a Contractual Appointment Letter for a Senior Software Developer position in our Berlin office, including provisions for hybrid working arrangements (3 days office/2 days remote), stock options, and relocation assistance from outside the EU, with an expected start date of March 1, 2025."

Document background
The Contractual Appointment Letter is a crucial document in German employment relationships, used when formally hiring new employees or confirming changes in employment terms. It must comply with German labor law requirements, particularly the Nachweisgesetz, which mandates specific written documentation of employment terms. This document serves multiple purposes: it formalizes the employment relationship, provides clear terms and conditions, ensures legal compliance, and protects both employer and employee interests. The letter must include mandatory elements such as working hours, remuneration, and notice periods, while also accommodating company-specific provisions and industry-standard practices.
Suggested Sections

1. Company Header: Official company letterhead including full legal name, address, and contact details

2. Date and Location: Place and date of the letter issuance

3. Employee Details: Full name and address of the employee

4. Job Title and Role: Specific designation and brief description of the position being offered

5. Start Date and Duration: Commencement date of employment and whether it's permanent or fixed-term

6. Probationary Period: Length and terms of the probationary period (typically 6 months in Germany)

7. Working Hours: Regular working hours, breaks, and any flexibility arrangements

8. Place of Work: Primary workplace location and any mobility requirements

9. Remuneration: Salary details, payment schedule, and any additional compensation elements

10. Leave Entitlement: Annual leave, public holidays, and other time-off provisions

11. Notice Periods: Notice requirements for termination by either party

12. Collective Agreements: Reference to any applicable collective agreements or work agreements

13. Basic Duties: Core responsibilities and reporting relationships

14. Signatures: Space for dated signatures of both employer and employee

Optional Sections

1. Benefits Package: Details of additional benefits like health insurance, pension schemes, company car - include when offering supplementary benefits

2. Bonus Arrangements: Performance-based compensation or bonus structures - include for management or sales positions

3. Confidentiality Clause: Specific confidentiality obligations - include for positions with access to sensitive information

4. Non-Competition Clause: Post-employment competition restrictions - include for senior positions or when dealing with trade secrets

5. Training Commitments: Specific training requirements and commitments - include when specialized training is part of the role

6. Travel Requirements: Business travel expectations and compensation - include for positions requiring regular travel

7. Working Time Arrangements: Specific arrangements for shift work or flexible hours - include for non-standard working patterns

8. Remote Work Provisions: Terms for home office or remote work - include when offering flexible work locations

Suggested Schedules

1. Job Description: Detailed description of roles, responsibilities, and expectations

2. Benefits Summary: Comprehensive overview of all benefits and perquisites

3. Company Policies: Key company policies that form part of the employment relationship

4. Data Privacy Notice: Information about the processing of employee personal data as required by GDPR

5. Company Equipment List: List of company property provided to the employee

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















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Relevant Industries

Manufacturing

Technology

Financial Services

Healthcare

Retail

Professional Services

Education

Construction

Logistics

Energy

Telecommunications

Media

Automotive

Pharmaceuticals

Consulting

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Sales

Marketing

Research and Development

Administration

Customer Service

Product Development

Strategy

Compliance

Quality Assurance

Relevant Roles

Managing Director

Department Head

Project Manager

Software Developer

Financial Analyst

HR Manager

Marketing Specialist

Sales Representative

Operations Manager

Research Scientist

Administrative Assistant

Product Manager

Legal Counsel

Customer Service Representative

Technical Specialist

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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