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Notice Of Late Payment Template for Germany

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Key Requirements PROMPT example:

Notice Of Late Payment

"I need to generate a Notice of Late Payment for a B2B software license invoice worth €50,000 that was due on January 15, 2025, to be sent to a German corporate client, including statutory interest calculations and maintaining a professional tone suitable for an ongoing business relationship."

Document background
The Notice of Late Payment (Mahnung) is a critical business document used when a payment obligation remains unfulfilled after its due date under German law. This document serves as a formal reminder and is often a prerequisite for establishing payment default (Verzug) according to § 286 of the German Civil Code (BGB). It typically follows after an invoice's payment term has expired and precedes any legal collection proceedings. The notice must contain specific elements required by German law, including clear identification of the outstanding debt, payment instructions, and potential consequences of non-payment. It's an essential tool in accounts receivable management, establishing a legal basis for claiming default interest and potentially initiating further legal action through the German courts if necessary.
Suggested Sections

1. Sender Details: Full legal name, address, and contact information of the creditor company

2. Recipient Details: Full legal name, address of the debtor company or individual

3. Date and Reference Numbers: Current date, invoice numbers, customer reference numbers, and any relevant contract references

4. Subject Line: Clear indication that this is a late payment notice (Zahlungserinnerung/Mahnung)

5. Outstanding Payment Details: Specific amount owed, original due date, and period of delay

6. Payment Instructions: Bank account details, payment deadline, and acceptable payment methods

7. Legal Consequences: Statement of applicable default interest rates and additional costs as per BGB § 288

Optional Sections

1. Payment History: Include when there have been previous reminders or partial payments to establish a clear timeline

2. Interest Calculation: Detailed breakdown of interest charges, recommended when claiming default interest

3. Settlement Offer: Optional proposal for payment in installments or settlement terms, useful for maintaining business relationships

4. Legal Action Warning: Warning about potential legal proceedings (Mahnverfahren), typically included in final notices

5. Previous Communications: Reference to previous payment requests, included when this is not the first reminder

Suggested Schedules

1. Copy of Original Invoice: Attachment of the unpaid invoice(s) for reference

2. Statement of Account: Current account statement showing all transactions and outstanding balance

3. Payment History Record: Documentation of previous payment reminders and communications, if applicable

4. Interest Calculation Sheet: Detailed calculation of default interest and additional costs, if being charged

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Relevant Industries

Retail

Manufacturing

Professional Services

Construction

Information Technology

Healthcare

Financial Services

Wholesale Trade

Real Estate

Transportation and Logistics

Education

Telecommunications

Energy and Utilities

Media and Entertainment

Agricultural

Relevant Teams

Accounts Receivable

Finance

Legal

Credit Control

Treasury

Accounting

Collections

Financial Operations

Credit Risk

Business Operations

Relevant Roles

Accounts Receivable Manager

Credit Controller

Financial Controller

Collections Specialist

Finance Manager

Accounting Manager

Credit Risk Manager

Treasury Manager

Legal Counsel

Accounts Receivable Clerk

Financial Operations Manager

Chief Financial Officer

Business Operations Manager

Credit Administration Officer

Billing Coordinator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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