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The Postdoc Rejection Letter is a crucial document in German academic recruitment processes, used when an institution needs to formally communicate a negative decision to a postdoctoral candidate. It must comply with German employment law, particularly the General Equal Treatment Act (AGG) and data protection requirements under BDSG. The document serves multiple purposes: it provides clear communication to the candidate, maintains professional standards in academic recruitment, creates a record of the decision for institutional documentation, and ensures legal compliance in the rejection process. The letter should be used after a formal evaluation process has been completed and a final decision has been made regarding the postdoctoral position. It typically includes standard elements such as acknowledgment of the application, the decision, and any relevant information about data retention or document return, while carefully avoiding potentially discriminatory language or unnecessary detailed feedback.

1. Header Information: Institution's letterhead, date, and recipient's contact details

2. Salutation: Formal greeting addressing the candidate by title and name

3. Reference Line: Reference to the application and position applied for, including any relevant reference numbers

4. Acknowledgment: Thank the candidate for their application and interest in the position

5. Decision Communication: Clear and direct statement of the rejection decision

6. Basic Reasoning: Brief, general explanation for the decision without going into specific details that could invite legal challenges

7. Closing Courtesy: Professional closing with good wishes for future endeavors

8. Signature Block: Name and title of the sender, institution name