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Salary Increase Rejection Letter
"I need a Salary Increase Rejection Letter for an IT developer who has been with us for 2 years, citing company-wide budget freeze until June 2025 as the reason, while maintaining a positive tone and suggesting a performance review in Q3 2025."
1. Letter Header: Company letterhead, date, recipient's details, and reference line
2. Opening Acknowledgment: Acknowledgment of the salary increase request and when it was received
3. Decision Statement: Clear and direct statement of the rejection decision
4. Explanation: Brief explanation of the reasons for the rejection, focusing on objective factors
5. Appreciation Statement: Expression of gratitude for the employee's contributions and commitment
6. Closing: Professional closing statement with contact information for further questions
7. Signature Block: Signature of the authorized representative (usually HR manager or direct supervisor)
1. Future Review Date: Include when you want to specify the next planned salary review date
2. Development Plan: Include when offering specific steps or goals for future salary consideration
3. Alternative Benefits: Include when offering other forms of compensation or benefits in lieu of salary increase
4. Performance Feedback: Include when the rejection is performance-related and specific feedback would be constructive
5. Appeal Process: Include when company policy allows for formal appeals of salary decisions
1. Current Salary Statement: Optional attachment showing current salary details and any recent changes
2. Performance Metrics: Optional attachment with relevant performance indicators if referenced in the letter
3. Development Plan Document: Detailed outline of suggested improvements or career development steps, if referenced in the letter
Authors
Banking and Finance
Technology
Manufacturing
Retail
Healthcare
Professional Services
Education
Telecommunications
Construction
Automotive
Energy
Media and Entertainment
Logistics and Transportation
Public Sector
Hospitality
Human Resources
Legal
Finance
Operations
Compensation and Benefits
Employee Relations
Personnel Administration
HR Director
HR Manager
Compensation and Benefits Manager
Department Director
Line Manager
Legal Counsel
HR Business Partner
Personnel Administrator
Hiring Manager
Operations Manager
Chief Financial Officer
HR Administrator
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