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Job Application Withdrawal Letter
1. Sender's Contact Information: Full name, address, phone number, and email of the applicant
2. Date: Current date when the withdrawal letter is written
3. Recipient's Information: Name, title, company name, and address of the hiring manager or HR representative
4. Subject Line: Clear indication that this is a job application withdrawal, including the position title and any reference numbers
5. Greeting: Professional salutation to the appropriate recipient
6. Application Identification: Specific details about the original application including position title, date of application, and any reference numbers
7. Withdrawal Statement: Clear and direct statement of intention to withdraw the application
8. Closing Courtesy: Professional thank you for their time and consideration
9. Formal Closing: Professional closing phrase followed by name and signature
1. Reason for Withdrawal: Brief, professional explanation for withdrawing the application - used when maintaining transparency might benefit future relationships
2. Future Interest Statement: Expression of interest in future opportunities - used when wanting to maintain a positive relationship with the employer
3. Alternative Candidate Recommendation: Suggestion of another qualified candidate - used in professional courtesy cases where you know qualified candidates
4. Request for Application Material Deletion: Request for personal data removal under GDPR - used when wanting to ensure personal data is deleted from company systems
1. Copy of Original Application: Reference copy of the original job application - attached when there might be multiple applications or positions involved
2. GDPR Data Deletion Form: Official form requesting removal of personal data - included when formally requesting data deletion
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