Payment Receipt

Payment Receipt Template for Denmark

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Document background

A Payment Receipt is a fundamental business document required under Danish law for documenting financial transactions. It serves multiple purposes: providing proof of purchase for customers, maintaining business records as required by the Danish Bookkeeping Act, and documenting VAT for tax purposes. The document must include specific elements such as the merchant's CVR number, VAT details, transaction information, and payment confirmation. In Denmark, businesses must issue receipts for all transactions, with additional requirements applying to transactions over certain thresholds or business-to-business transactions. The receipt can be provided in either physical or electronic format, provided it meets all regulatory requirements and includes mechanisms to ensure its authenticity and integrity.

Suggested Sections

1. Business Information: Legal business name, address, CVR number (Danish business registration number), and VAT registration number

2. Receipt Identifier: Unique receipt number and date/time of transaction

3. Transaction Details: Description of goods/services purchased, quantity, unit price, and total amount per item

4. Payment Information: Total amount paid, payment method, and transaction reference number

5. Tax Information: VAT rate applied, VAT amount, and total amount including VAT

6. Certification: Statement confirming this is a valid receipt/invoice and electronic signature if applicable

Optional Sections

1. Customer Information: Customer name, address, and reference number - required for business customers claiming VAT or when receipt value exceeds certain thresholds

2. Loyalty Program Details: Points earned/redeemed, current balance - included when customer is part of a loyalty program

3. Return Policy: Terms and conditions for returns/refunds - optional but recommended for retail transactions

4. Warranty Information: Basic warranty terms - included for applicable products

5. Environmental Information: Environmental fees, recycling information, or carbon footprint data - included when relevant or required by specific regulations

Suggested Schedules

1. Itemized List: Detailed breakdown of multiple items when they don't fit on the main receipt - used for large transactions

2. VAT Breakdown: Detailed breakdown of different VAT rates applied when multiple rates are used in the same transaction

3. Gift Receipt: Version of receipt without pricing information - provided upon request for items intended as gifts

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