Shipping Invoice

Shipping Invoice Template for Denmark

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Document background

The Shipping Invoice is a fundamental document in maritime commerce, essential for both domestic Danish trade and international shipping operations. It serves as an official record of a shipping transaction, combining elements of a commercial invoice with shipping documentation requirements under Danish law. This document is used when goods are transported by sea, whether within Danish waters or internationally, and must comply with the Danish Maritime Code (Søloven) and VAT Act (Momsloven). The Shipping Invoice includes crucial information such as cargo details, pricing, payment terms, and shipping specifications, making it vital for customs clearance, payment processing, and legal compliance. It's particularly important in Denmark's context as a major maritime nation with extensive shipping operations and strict regulatory requirements.

Suggested Sections

1. Invoice Header: Contains invoice number, date, and unique reference numbers

2. Seller Information: Complete details of the shipping company/seller including VAT number, registration details, and contact information

3. Buyer Information: Complete details of the customer/buyer including delivery address and contact information

4. Shipping Details: Origin, destination, vessel name, voyage number, and estimated delivery date

5. Cargo Details: Description of goods, quantity, weight, volume, and packaging specifications

6. Price Information: Unit prices, subtotals, VAT calculations, and total amount due

7. Payment Terms: Payment deadline, method of payment, and banking details

8. Legal Declarations: Standard statements required under Danish law including VAT declarations and legal notices

Optional Sections

1. Special Handling Instructions: Used when cargo requires specific handling conditions or temperature control

2. Insurance Details: Included when specific cargo insurance arrangements need to be documented

3. Customs Information: Required for international shipments, including HS codes and country of origin

4. Dangerous Goods Declaration: Mandatory when shipping hazardous materials, including IMDG codes and safety information

5. Container Details: Required when shipping containerized cargo, including container numbers and seal information

6. Letter of Credit References: Included when payment is made via letter of credit

7. Agency Information: Required when shipping agents are involved in the transaction

Suggested Schedules

1. Schedule A - Detailed Price Breakdown: Itemized list of all charges including freight, handling, and additional services

2. Schedule B - Weight Certificate: Official weight verification documentation

3. Schedule C - Packing List: Detailed inventory of shipped items with packaging details

4. Appendix 1 - Terms and Conditions: Standard shipping terms and conditions applicable to the invoice

5. Appendix 2 - Required Certificates: Copies of relevant certificates (origin, quality, inspection) as required

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