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Application For Relieving Letter Template for England and Wales

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Key Requirements PROMPT example:

Application For Relieving Letter

"I need an Application For Relieving Letter as I'm leaving my software developer position at TechCorp Ltd on March 15, 2025, and require confirmation of my successful project handovers and completion of the three-month notice period."

Document background
The Application For Relieving Letter is a formal document used in employment transitions within England and Wales. It is typically required when an employee needs official documentation confirming their proper exit from an organization. The application includes details about employment duration, position held, and reason for departure. This document is particularly important for maintaining clear employment records and often serves as a prerequisite for joining new organizations. Under English and Welsh employment law, it forms part of the formal exit process and helps ensure compliance with statutory requirements regarding employment termination.
Suggested Sections

1. Personal Information: Employee details including name, employee ID, and department

2. Employment Details: Duration of employment, current position, and reporting manager

3. Last Working Day: Confirmation of final working day and notice period completion

4. Reason for Request: Brief explanation for requiring the relieving letter

Optional Sections

1. Clearance Status: Confirmation of departmental clearances, used when company policy requires

2. Project Handover: Status of ongoing projects, used for senior positions or project-based roles

3. Benefits Settlement: Status of pending benefits, used when there are outstanding benefit matters

Suggested Schedules

1. Clearance Forms: Departmental clearance certificates if required by company policy

2. Exit Interview Form: Copy of completed exit interview documentation if conducted

3. No Dues Certificate: Confirmation that all company dues have been settled

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions












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Relevant Industries
Relevant Teams
Relevant Roles
Industries

Employment Rights Act 1996: Primary legislation governing basic employee rights, notice periods, and employment termination requirements in England and Wales

GDPR and Data Protection Act 2018: Legislation regulating the handling of personal information and privacy rights in employment documentation

Equality Act 2010: Law ensuring non-discrimination in employment processes and protecting against unfair treatment based on protected characteristics

Employment Relations Act 1999: Legislation covering aspects of employment relationships and relevant terms of separation

Common Law Principles: Legal principles covering contractual obligations, duty of good faith, and reasonable notice requirements in employment context

Company Policies: Internal HR policies, notice period requirements, and exit procedures specific to the employing organization

Original Employment Contract: Terms and conditions set out in the initial employment agreement that affect the relieving letter process

Settlement Agreements: Any existing agreements between employer and employee affecting the terms of separation

Industry Regulations: Sector-specific rules and requirements that may affect the employment termination process

Professional Body Requirements: Specific requirements from relevant professional organizations that may need to be considered in the relieving process

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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