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Job Verification Certificate Template for England and Wales

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Key Requirements PROMPT example:

Job Verification Certificate

"I need a Job Verification Certificate for a senior software developer who worked at our company from January 2025 to June 2025, which will be used for their visa application to Australia and needs to include details about their salary and specific project responsibilities."

Document background
The Job Verification Certificate is a crucial document in employment documentation under English and Welsh law. It is typically requested when an employee needs formal confirmation of their employment status for various purposes, such as visa applications, mortgage applications, or as part of pre-employment screening by potential employers. The certificate includes verified information about the employee's position, employment dates, and other relevant details as permitted by UK data protection regulations. The document must be accurate, truthful, and compliant with relevant legislation including the Employment Rights Act 1996 and Data Protection Act 2018.
Suggested Sections

1. Employee Information: Full name, employee ID, and other identifying information of the employee

2. Employment Details: Job title, department, and employment dates (start and end if applicable)

3. Company Information: Official company name, address, registration details and contact information

4. Verification Statement: Formal statement confirming the employment relationship and its nature

5. Authorization: Signature, title and details of authorized person providing the verification

Optional Sections

1. Salary Information: Compensation details, to be included only when specifically requested and authorized by the employee

2. Performance Details: Brief statement about employee performance, only included when explicitly requested and appropriate

3. Reason for Leaving: Statement about the circumstances of employment termination, included only if specifically requested and appropriate

Suggested Schedules

1. Employment History Details: Detailed breakdown of positions held and dates within the organization

2. Authorization Form: Copy of employee's signed authorization to release employment information

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


















Clauses

















Industries

Employment Rights Act 1996: Primary legislation governing employment documentation requirements, including written particulars of employment and basic employment terms that must be documented.

Data Protection Act 2018 and UK GDPR: Legislation concerning the processing and sharing of personal information, data protection principles, and privacy considerations in employment documentation.

Equality Act 2010: Laws ensuring non-discriminatory practices in employment documentation and consideration of protected characteristics.

Rehabilitation of Offenders Act 1974: Legislation regarding the disclosure of criminal records and handling of spent convictions in employment verification.

Employment References Order 1995: Regulations governing the requirements for providing factual and accurate information in employment references.

Fraud Act 2006: Legislation ensuring truthful representation of employment details and prevention of false statements in employment documentation.

Defamation Act 2013: Laws concerning protection against libel in written statements and ensuring accurate and fair representations in employment documentation.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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