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Society Maintenance Agreement Template for England and Wales

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Key Requirements PROMPT example:

Society Maintenance Agreement

"I need a Society Maintenance Agreement for a newly built residential complex with 50 units in Manchester, requiring comprehensive maintenance services including 24/7 emergency coverage and detailed reporting requirements, with services to commence from March 2025."

Document background
The Society Maintenance Agreement is essential when establishing a formal arrangement for property maintenance services in England and Wales. This contract type is particularly relevant for managed properties, residential complexes, and shared facilities where regular maintenance is required. The agreement details service specifications, performance standards, payment terms, and compliance requirements, ensuring all parties understand their obligations and rights. It incorporates relevant provisions from property legislation and provides a robust framework for managing maintenance relationships.
Suggested Sections

1. Parties: Identification of the society and maintenance provider

2. Background: Context of the agreement and property details

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of maintenance services to be provided

5. Service Standards: Quality and performance requirements

6. Payment Terms: Fees, payment schedule, and billing procedures

7. Duration and Termination: Contract period and termination conditions

8. Liability and Insurance: Risk allocation and insurance requirements

Optional Sections

1. Emergency Services: Response procedures for urgent maintenance issues - include when 24/7 emergency coverage is required

2. Performance Monitoring: KPIs and service level agreements - include for larger properties or complex maintenance arrangements

3. Subcontracting: Rules for engaging third-party contractors - include when provider may need to subcontract certain services

Suggested Schedules

1. Schedule 1: Property Details: Detailed description of maintained areas and facilities

2. Schedule 2: Service Specification: Detailed breakdown of maintenance tasks and frequencies

3. Schedule 3: Fee Schedule: Detailed pricing structure and payment terms

4. Schedule 4: Key Performance Indicators: Measurable performance standards and reporting requirements

5. Appendix A: Site Plans: Maps and drawings of maintained areas

6. Appendix B: Equipment Inventory: List of maintained equipment and facilities

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



























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Relevant Industries
Relevant Teams
Relevant Roles
Industries

Law of Property Act 1925: Primary legislation governing property rights and interests, particularly relevant for common areas and shared facilities in property maintenance agreements

Landlord and Tenant Act 1985: Sets out legal obligations regarding maintenance and repairs, including provisions for reasonable charges and consultation requirements for property maintenance

Commonhold and Leasehold Reform Act 2002: Legislation governing the management of shared properties, defining rights of leaseholders and property management arrangements

Companies Act 2006: Relevant when the society is registered as a company, outlining governance and administrative requirements for management entities

Consumer Rights Act 2015: Ensures fair terms in consumer contracts and mandates transparency requirements in maintenance agreements

Service Charges (Consultation Requirements) Regulations 2003: Specifies consultation procedures and requirements for major works in property maintenance

Building Regulations 2010: Establishes standards for maintenance work and safety requirements in building maintenance

Health and Safety at Work Act 1974: Outlines safety obligations in maintained areas and requirements for risk assessments in property maintenance

The Regulatory Reform (Fire Safety) Order 2005: Specifies fire safety maintenance requirements and mandates regular assessments and compliance in property maintenance

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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